Administrative Assistant

• Provide day-to-day administrative support to department leadership, ensuring tasks are completed accurately and on schedule
• Coordinate class scheduling and assist with participant registration for child development programs
• Track enrollment activity, maintain attendance-related records, and prepare certificates for completed programs
• Manage calendars and organize meetings, including scheduling sessions with internal teams and external partners
• Communicate by phone and email with program participants, vendors, and other contacts to address questions and confirm details
• Enter and update vendor information in internal systems to support payment processing and record accuracy
• Prepare documents, presentations, and spreadsheets using Microsoft Office, Google Docs, Canva, and Adobe tools as needed
• Support office operations by maintaining organized files, monitoring administrative deadlines, and assisting with related special projects

• Prior experience in an administrative or executive support role within a fast-paced office environment
• Strong calendar management and meeting coordination skills with careful attention to detail
• Ability to handle data entry, document preparation, and record maintenance with a high level of accuracy
• Proficiency with Microsoft Office applications, including Excel, Word, and PowerPoint, along with Google Docs
• Comfortable communicating professionally with team members, vendors, and program participants by phone and email
• Demonstrated initiative, reliability, and willingness to collaborate effectively with different personalities and work styles
• Experience supporting travel arrangements or executive meetings is helpful
• Ability to work onsite in Toledo, Ohio during standard business hours, Monday through Friday

Experience supporting travel arrangements or executive meetings is helpful

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan