CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Saint Paul · Job Posted June 15, 2026
Apply Position
Job Link Share

Job Description

We are looking for an organized Administrative Assistant to provide broad operational support to teams across Human Resources, Finance, Planning & Administration, and IT. This long-term Contract position works closely with leadership to help keep daily administrative processes accurate, responsive, and well-coordinated. The ideal candidate is comfortable managing confidential information, responding to employee questions, and keeping office operations running smoothly through strong communication and attention to detail.

Job Responsibility

  • Serve as an initial point of contact for employee questions related to operational processes, providing guidance or directing inquiries to the appropriate team members when needed
  • Support administrative activities across multiple departments by coordinating schedules, preparing materials, and assisting with general office needs
  • Organize meetings by arranging calendars, reserving spaces, preparing agendas or sign-in materials, and helping with room setup, equipment, and refreshments
  • Prepare, format, and update correspondence, reports, presentations, and other documents while assisting with research and draft development
  • Maintain personnel and departmental records with a high level of accuracy, including filing and document management tasks tied to daily operations
  • Assist employees with finance-related administrative matters such as expense documentation, payment requests, invoices, and receipt tracking
  • Help maintain a well-organized front office environment by keeping shared spaces orderly, managing incoming and outgoing mail, and monitoring office supply needs
  • Review documentation for completeness and alignment with applicable regulatory or funding requirements while safeguarding sensitive employee and agency information
  • Contribute to process improvement efforts, attend team meetings or training sessions, and provide additional administrative support for operations projects as assigned

Requirements

  • Prior experience in administrative support, office coordination, or a similar business support role
  • Ability to handle confidential records and sensitive information with professionalism and discretion
  • Strong written and verbal communication skills, including the ability to respond clearly to employee questions
  • Proficiency in document preparation, data entry, recordkeeping, and general office software applications
  • Experience supporting reception or front-desk activities, including calls, mail handling, and visitor-facing responsibilities
  • Solid organizational skills with the ability to manage multiple tasks, deadlines, and changing priorities
  • Familiarity with administrative support in functions such as Human Resources, Finance, or general operations is preferred

What we offer

  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Administrative Assistant

8 matching positions

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily operations throu...
Location
Location
United States , Chicago
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in administrative support, office coordination, or a similar detail-driven role
  • Strong data entry skills with the ability to work accurately across large volumes of information
  • Proficiency in preparing and processing documents with careful attention to formatting and detail
  • Clear and effective written and verbal communication skills for client interactions
  • Ability to manage multiple tasks effectively while meeting deadlines in a fast-paced environment
  • Familiarity with civil litigation terminology or documentation is preferred
  • Understanding that this position is administrative in nature and not a legal secretary or paralegal role
Job Responsibility
Job Responsibility
  • Enter and maintain high volumes of information with a strong focus on accuracy and completeness
  • Review, organize, and process administrative data to keep records current and accessible
  • Prepare, format, and produce documents needed for day-to-day business activities
  • Serve as a point of contact for clients, providing timely and clear communication
  • Track, update, and manage files related to civil litigation matters as assigned
  • Support the team with general administrative coordination to help maintain efficient workflows
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...
Location
Location
United States , Lawrence
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 3 years of experience in an administrative, office support, or receptionist role
  • Demonstrated ability to manage administrative assistance tasks in a detail-oriented office environment
  • Experience handling inbound phone calls and communicating clearly with callers and staff
  • Strong data entry skills with a consistent focus on accuracy and timeliness
  • Comfortable performing reception and front-desk duties while managing multiple priorities
  • Proficiency with standard office practices and general administrative procedures
  • Strong organizational skills and the ability to work independently in a fast-paced setting
Job Responsibility
Job Responsibility
  • Manage day-to-day administrative activities to keep the office organized, responsive, and running efficiently
  • Answer incoming calls courteously, direct inquiries to the appropriate contacts, and provide accurate information when needed
  • Welcome visitors and handle front-desk responsibilities with a courteous and detail-oriented approach
  • Enter, update, and maintain records with a high level of accuracy and attention to detail
  • Prepare, organize, and distribute documents, files, and other administrative materials as needed
  • Support office coordination by scheduling meetings, tracking routine tasks, and following up on administrative requests
  • Maintain orderly filing systems and ensure important information is easy to access when required
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support day-to-day o...
Location
Location
United States , Maitland
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 1 year of administrative or office support experience
  • Strong data entry skills with careful attention to detail and accuracy
  • Ability to manage paper and digital documents in an organized manner
  • Comfortable reviewing forms and vendor records for completeness and compliance
  • Strong communication skills for answering calls and supporting office interactions
  • Willingness to work fully on-site in Maitland, Florida with no remote work option
  • Ability to work effectively in a team-oriented environment
  • Basic familiarity with administrative office tasks, receptionist support, or light accounting-related coordination
Job Responsibility
Job Responsibility
  • Process incoming invoices by scanning documents, organizing records, and entering payment-related information into internal systems
  • Maintain orderly filing systems for invoices and other administrative documents to support efficient retrieval and recordkeeping
  • Review vendor paperwork to confirm required items are current and complete, including insurance documentation, tax forms, and business licenses
  • Provide general administrative support to the department through accurate data entry and routine office coordination
  • Handle inbound calls and assist with front-desk or receptionist-related duties in a courteous and attentive manner
  • Work closely with team members in a collaborative office setting to help keep daily administrative activities on track
  • Support accounting-related administrative tasks as needed, without requiring formal accounting expertise
  • Follow established office schedules and procedures while completing assigned work within regular business hours
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant

We are looking for a highly organized Administrative Assistant to support daily ...
Location
Location
United States , Solon
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of administrative support experience, preferably in construction, contracting, or a similar fast-paced industry
  • Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, and general spreadsheet management
  • Ability to handle inbound calls, front office responsibilities, and routine administrative tasks with professionalism
  • Experience with data entry, document management, and maintaining accurate records in a deadline-driven setting
  • Familiarity with construction terminology, job documents, and project workflows is strongly preferred
  • Exposure to QuickBooks, including contractor-focused versions such as QuickBooks Enterprise, is a plus
  • Excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively
Job Responsibility
Job Responsibility
  • Coordinate day-to-day office activities to ensure administrative processes run smoothly in support of construction operations
  • Assist project managers and leadership by preparing, organizing, and maintaining job-related documents, reports, and correspondence
  • Answer incoming calls, greet visitors, and serve as a reliable point of contact for office communications
  • Enter, update, and verify data across spreadsheets, internal records, and project documentation with a high level of accuracy
  • Scan, file, and manage paper and digital documents so information remains accessible, current, and well organized
  • Support scheduling activities by tracking calendars, appointments, and project-related timelines for internal teams
  • Help maintain office and project records using Microsoft Office applications and, when needed, QuickBooks or related contractor-focused software
  • Provide administrative support to field personnel and office staff by responding to requests and helping keep priorities moving forward
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant

We are seeking a reliable and organized Administrative Assistant to support dail...
Location
Location
United States , Boothwyn
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent required
  • Associate degree or administrative training preferred
  • Previous administrative assistant, office assistant, or construction office experience preferred
  • Strong organizational skills and attention to detail
  • Excellent written and verbal communication skills
  • Proficiency with Microsoft Office, including Word, Excel, and Outlook
  • Ability to multitask, prioritize, and work in a fast-paced environment
  • Professional demeanor and customer service skills
Job Responsibility
Job Responsibility
  • Answer and direct incoming phone calls, emails, and visitor inquiries
  • Provide general administrative support to office staff and project teams
  • Prepare, organize, and maintain project files, contracts, correspondence, and other documentation
  • Assist with scheduling meetings, appointments, and project-related calendars
  • Support data entry, filing, scanning, and recordkeeping activities
  • Track invoices, purchase orders, and vendor documentation
  • Help coordinate subcontractor paperwork, insurance certificates, and compliance documents
  • Assist with preparing bid packages, proposals, and project reports
  • Maintain office supplies and support general office organization
  • Communicate with clients, vendors, subcontractors, and internal team members in a professional manner
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...
Location
Location
United States , Silver Spring
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in an administrative, office support, or receptionist-focused role
  • Strong written communication skills with the ability to create organized meeting notes and minutes
  • Comfortable handling mail distribution, shipping tasks, and related administrative follow-through
  • Ability to manage multiple priorities, stay organized, and meet deadlines in a busy office setting
  • Strong phone presence and experience handling inbound calls or front-desk inquiries
  • Proficiency with general office tasks such as scheduling, data entry, and document preparation
  • Strong attention to detail and a dependable approach to completing routine administrative work
Job Responsibility
Job Responsibility
  • Manage day-to-day administrative support activities to help the office operate smoothly and efficiently
  • Prepare, organize, and send outgoing correspondence and packages using provided shipping information and labels
  • Collect, sort, and distribute incoming mail from building mail areas and ensure timely delivery to the appropriate recipients
  • Attend meetings to capture key discussion points and produce clear, accurate meeting minutes for follow-up
  • Coordinate meeting logistics, including scheduling support, note preparation, and conference call arrangements as needed
  • Respond to phone calls and general inquiries in a clear and courteous manner while assisting visitors and internal staff
  • Perform data entry and maintain administrative records with a high level of accuracy and confidentiality
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • company 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant

We are looking for an Administrative Assistant to provide dependable operational...
Location
Location
United States , Camden
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in an administrative, office support, or receptionist-focused role
  • Strong data entry skills with the ability to manage detailed information accurately
  • Confidence using computers and learning new databases or office systems quickly
  • Strong verbal and written communication skills for interacting with customers, vendors and staff
  • Ability to manage multiple tasks, stay organized, and meet deadlines in a busy office setting
  • Experience answering inbound calls and providing responsive customer service
  • Availability to work onsite in Camden, New Jersey
Job Responsibility
Job Responsibility
  • Enter and update information in internal systems with a high level of accuracy and attention to detail
  • Organize, maintain, and review departmental records so documentation remains complete and easy to access
  • Provide administrative support to department leadership and assist with routine office coordination needs
  • Communicate with vendors and customers regarding required forms, missing documents, and general status updates related to their account
  • Respond to incoming phone calls and direct questions to the appropriate team members in a courteous and attentive manner
  • Support tracking documentation and helping move requests through the office workflow
  • Handle general clerical tasks such as filing, scanning, document preparation, and other office support activities as needed
Read More
Arrow Right
New

Administrative Assistant

Location
Location
United States , Darlington
Salary
Salary:
Not provided
growmark.com Logo
GROWMARK FS, LLC
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Normally requires an Associate’s Degree in a business or agriculture related field or the equivalent thereof, and 2 years or more of office related work experience
  • Demonstrates essential abilities including business knowledge, collaboration, communication, customer focus, decision making and skill development
  • Must have and maintain a valid driver’s license and satisfactory driving record
  • May be required to work extended hours during busy season
  • May be required to travel independently and overnight
  • Ability and willingness to participate in required training that may include education on GROWMARK’s policies and procedures and additional training as it relates to the requirements of the position
Job Responsibility
Job Responsibility
  • Compiles data and prepares accurate invoices for all service work and products sold in a timely manner to ensure accurate receivables
  • Reconciles inventory variances
  • Provides quality customer service to walk-in customers and on the phone
  • Assists in maintaining accurate inventory and inventory position (booking) records for all products
  • Processes payments and prepares daily deposit and balances deposit to daily sales report
  • Supports all Managers/Salespeople with marketing activities
What we offer
What we offer
  • Fully Funded Pension
  • 401(k) & Employer Match
  • Medical, Dental, Vision
  • HSA & Employer Contributions
  • Life Insurance
  • Disability
  • Identity Protection
  • Fulltime
Read More
Arrow Right