Administrative Assistant, Robert Half

Robert Half

Location:
United States, Phoenix

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an experienced Administrative Assistant to join a leading construction contractor in Phoenix, Arizona. This is a Contract-to-long-term opportunity, offering the chance to work closely with the Safety Department in a dynamic and collaborative environment. The role is fully onsite and provides an excellent pathway to stable employment with great benefits upon transition.

Job Responsibility:

Serve as the primary administrative support for the Safety Department, coordinating tasks for a team of seven and overseeing one clerical assistant
Create and manage spreadsheets using Excel and Smartsheet, including tables, basic formulas, and formatting for streamlined data organization
Process payroll-related tasks, such as approving timesheets, managing vacation requests, and cross-checking staff coverage against department schedules
Assist with onboarding new employees by organizing necessary documentation and completing administrative tasks
Maintain and update the department calendar, schedule meetings, and prepare materials for incident reviews and Root Cause Analysis sessions
Track and report safety metrics while ensuring accurate updates to incident reports
Investigate complaints from work sites, identify responsible teams, and coordinate appropriate follow-up actions
Support the department in organizing and maintaining documentation to ensure smooth operations and compliance

Requirements:

Minimum of three years of experience in administrative roles, preferably within the construction or contractor industry
Advanced proficiency in Excel, including the ability to use formulas, tables, and formatting
Strong organizational skills with the ability to manage calendars and schedules effectively
Excellent multitasking abilities, capable of handling multiple priorities independently
Detail-oriented mindset to ensure accuracy in reporting and tracking
Exceptional communication skills to handle inquiries and coordinate with various teams

Nice to have:

Familiarity with Google Smartsheet
Experience with data entry and receptionist duties

What we offer:

medical
vision
dental
life insurance
disability insurance
401(k) plan

Additional Information:

Job Posted:
October 28, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Administrative Assistant