CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Buckingham · Job Posted June 04, 2026
Apply Position
Job Link Share

Job Description

We are looking for a detail-oriented Part-Time Administrative Assistant to support daily office operations in Pennsylvania. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, creating a welcoming front-office experience, and assisting teams with a wide range of support tasks. The successful candidate will help maintain efficient workflows, prepare materials and spaces for meetings, and contribute to clear written communication across the office.

Job Responsibility

  • Manage the flow of incoming and outgoing mail, shipments, and package deliveries to ensure timely distribution
  • Organize and maintain both paper-based and electronic records so documents remain accurate, accessible, and up to date
  • Arrange food and beverage orders for meetings, events, and other office gatherings while coordinating schedules and delivery timing
  • Prepare conference rooms for meetings and presentations by ensuring spaces are set up with the necessary materials and resources
  • Provide day-to-day administrative support to internal departments, helping with general office coordination and task completion
  • Partner with other administrative team members to revise, proofread, and format reports, correspondence, and business documents
  • Review written materials for accuracy, consistency, and clear presentation before distribution
  • Assist with front-desk and receptionist-related duties, including answering inbound calls and directing inquiries appropriately

Requirements

  • At least 2 years of experience in an administrative, office support, or receptionist-focused role
  • Demonstrated ability to perform administrative assistance duties in a fast-paced office environment
  • Experience handling inbound calls professionally and responding to internal or external inquiries with courtesy
  • Strong organizational skills with the ability to manage filing systems, records, and multiple priorities efficiently
  • Proficiency in data entry with a high degree of accuracy and attention to detail
  • Comfortable supporting meetings, coordinating office logistics, and assisting with general administrative office tasks
  • Strong written communication skills with experience proofreading or formatting documents professionally

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Administrative Assistant

8 matching positions

Administrative Assistant

Res Publica Group is a strategic communications agency helping clients own and s...
Location
Location
Salary
Salary:
Not provided
respublicagroup.com Logo
Res Publica Group
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2-3 years as an administrative assistant or in a similar role, with receptionist experience
  • Excellent written and verbal communication skills
  • Strong organizational and time management abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to work independently and as part of a team
  • Adaptable and flexible in a fast-paced, dynamic environment
  • Discretion and confidentiality when handling sensitive information
  • Personable, proactive and professional demeanor
Job Responsibility
Job Responsibility
  • Manage calendars, schedule appointments, and coordinate meetings for executives and other team members
  • Write, proof and edit communications and other materials such as client invoices
  • Handle incoming phone calls, emails, and visitors in a professional manner
  • Greet and direct clients, vendors, and other visitors to personnel or meeting spaces
  • Assist with travel arrangements, expense reporting, and other administrative tasks
  • Plan and coordinate internal meetings with materials, catering and technology support
  • Provide general office support, including ordering supplies, managing outgoing parcels, and liaising with vendors
  • Perform ad-hoc projects and other duties as assigned
What we offer
What we offer
  • Competitive salary and benefits
  • Strong vacation and leave policies
  • Discounted commuter and fitness benefits
  • Regular social and philanthropic events
  • Professional development resources
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are looking for an organized and detail-oriented Administrative Assistant for...
Location
Location
United States , New Orleans
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as an Administrative Assistant or similar role
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
  • Strong verbal and written communication skills
  • Excellent organizational and multitasking abilities
  • High level of accuracy and attention to detail in data entry and documentation
  • Ability to manage schedules and appointments effectively
  • Customer service experience and a detail-oriented approach
  • Adaptability to complete tasks within a short-term contract environment
Job Responsibility
Job Responsibility
  • Handle inbound and outbound calls with professionalism and accuracy
  • Manage and maintain email correspondence to ensure timely responses
  • Perform data entry tasks with precision and attention to detail
  • Schedule and coordinate appointments and meetings as needed
  • Utilize Microsoft Word, Excel, PowerPoint, and Outlook to create and edit documents, presentations, and manage calendars
  • Provide exceptional customer service to address inquiries and resolve issues
  • Maintain organized records and documentation for project-related tasks
  • Collaborate with team members to ensure seamless completion of assigned responsibilities
What we offer
What we offer
  • Medical, vision, dental, life and disability insurance
  • Eligibility to enroll in 401(k) plan
  • Free online training
  • Competitive compensation
  • Fulltime
Read More
Arrow Right

Administrative Assistant

We are looking for a proactive and organized Administrative Assistant to join ou...
Location
Location
United States , Irvine
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 2 years of experience in an administrative or office assistant role
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
  • Strong organizational skills with the ability to multitask and manage priorities effectively
  • Excellent verbal and written communication skills
  • Ability to work independently and collaboratively in a team environment
  • Experience with event coordination and vendor management is preferred
  • Flexible and adaptable to changing office needs and schedules
  • Comfortable working onsite in a well-structured office setting.
Job Responsibility
Job Responsibility
  • Manage office operations, including ordering supplies and maintaining an organized workspace
  • Provide administrative support to other team members, including HR and other departments as needed
  • Coordinate vendor relationships to ensure smooth office operations and timely deliveries
  • Assist in planning and executing office events and meetings
  • Support the team with tasks related to an office relocation, ensuring a seamless transition
  • Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager
  • Answer and direct inbound calls professionally and efficiently
  • Perform data entry and maintain accurate records to support administrative processes
  • Uphold a business-casual office environment and contribute to a positive workplace culture.
What we offer
What we offer
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Administrative Assistant

To provide day-to-day support for the Global Data & Analytics and Global Foodser...
Location
Location
United States of America , Charlotte
Salary
Salary:
Not provided
https://www.circlek.com Logo
Circle K
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School diploma or equivalent plus 2+ years' work experience in fast paced corporate setting
  • Highly proficient with Microsoft Office applications, specifically Word, Excel, Outlook, and PowerPoint
  • Knowledge of administrative and clerical procedures including typing, records management and data entry
  • Strong organizational skills with ability to manage multiple priorities and deadlines
  • Excellent communication skills (written and verbal), professionalism, customer service focus, and business acumen
  • Ability to read and listen, understand and communicate information and ideas in a clear and understandable manner
  • Ability to effectively analyze and evaluate information to make decisions, solve problems and achieve goals
  • Ability to work with executives remotely
  • Experience in organizing travel, including international entry documentation and support
  • Open to working flexible hours on an ad hoc basis if needed, which could include evenings, weekends, and/or select holidays as needed
Job Responsibility
Job Responsibility
  • Provide day-to-day support for the Global Data & Analytics and Global Foodservice Executives and teams
  • Manage calendars, coordinate meetings and travel, handle correspondence
  • Serve as a key liaison across departments and with external partners
  • Organize and facilitate team events and activities
  • Organize workload to meet internal and external departmental deadlines
  • Prioritize, screen, route and answer routine correspondence
  • Screen and direct employees and visitors
  • Take, transcribe, compose, edit, and send correspondence
  • Maintain and update departmental files, records and publications
  • Maintain executives' calendar, schedule appointments, coordinate meetings and travel itineraries
  • Fulltime
Read More
Arrow Right

Administrative Assistant

The Administrative Assistant will assist with office management tasks as well as...
Location
Location
United States , New York
Salary
Salary:
90000.00 - 110000.00 USD / Year
arrowsearchpartners.com Logo
Arrow Search Partners
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree
  • 3-5 years of experience supporting C-suite executives
  • Experience handling PA tasks
  • Exceptional written and verbal communication skills
  • Ability to organize, prioritize, manage, and meet deadlines on multiple tasks simultaneously
  • Ability to work in a fast-paced, ever-changing environment
Job Responsibility
Job Responsibility
  • Provide heavy calendar management for the Principal as well as two other executives as needed
  • Provide travel coordination for the Principal and family members
  • Schedule personal appointments for the Principal
  • Provide light property management for a guest property in NYC
  • Manage and organize office supplies
  • Restock and manage office kitchen supplies
  • Sort, file, and distribute mail in-office and for guest property in NYC
  • Manage firm’s vendors
  • IT coordination for new hires
  • Event planning for quarterly outings and annual holiday party
  • Fulltime
Read More
Arrow Right

Administrative Assistant

Administrative Assistant role for a global alternative investment firm with $60 ...
Location
Location
United States , San Francisco
Salary
Salary:
100000.00 - 120000.00 USD / Year
arrowsearchpartners.com Logo
Arrow Search Partners
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree required
  • 3-5 years of related admin experience
  • Strong verbal and communication skills
  • Strong Microsoft Office skills
Job Responsibility
Job Responsibility
  • Schedule meetings and conferences rooms
  • Receive and handle high volume of emails and requests
  • Coordinate international and domestic travel arrangements and process expense reports
  • Book candidate interviews
  • Perform day-to-day tasks including file organization, research requested information, archiving, and preparing pre-meeting materials for review
  • Other related projects and duties as requested
Read More
Arrow Right

Administrative Assistant

Boost your career by joining our Business Support team as an Administrative Assi...
Location
Location
Australia , Hurstville and Burwood
Salary
Salary:
27.00 AUD / Hour
openwisdomeducation.com Logo
OpenWisdom Education
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Effective and clear in communication
  • A strong conflict resolver
  • Professional and well-presented
  • Organised and have attention to details
  • Driven to grow and learn
  • Able to work under pressure and within a changing environment
  • Interested to participate in business-led activities
  • Previous customer service roles or admin experience (Preferred but not essential)
  • Completed High School Certificate or equivalent
Job Responsibility
Job Responsibility
  • Manage weekly class scheduling and coordinate with tutors to ensure classes are running according to the schedule
  • Engage with parents, students, and tutors face-to-face or over the phone to resolve their enquiries or concerns
  • Manage the day-to-day operations including taking attendance, printing class materials, inputting data into spreadsheets and maintaining cleanliness of the branch
  • Complete relevant, administrative related ad-hoc tasks when they arise
  • Open and/or close of centre before and after operating hours
What we offer
What we offer
  • Fully paid training sessions
  • Career progression to business development or managerial roles
  • Passionate colleagues and a supportive work culture
  • Parttime
Read More
Arrow Right

Administrative Assistant

Are you an organised, driven and self-motivated individual with a passion for su...
Location
Location
United Kingdom , City of London
Salary
Salary:
26000.00 - 28000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Educated to degree level or equivalent
  • Must have previous administrative experience
  • Strong organisational skills and attention to detail
  • Excellent communication abilities, both written and verbal
  • Driven, dedicated, positive and determined attitude
Job Responsibility
Job Responsibility
  • Provide essential administrative support to the senior sales and executive team
  • Varied administrative support role, covering finance and operations
  • Manage schedules, coordinate meetings, and handle correspondence
  • Maintain organised records and databases
  • Assist in preparing reports and presentations
  • Collaborate with team members to enhance office efficiency
What we offer
What we offer
  • Discretionary bonus
  • Opportunities for professional growth and development
  • Working closely with a talented and successful team, opportunities to learn across all business functions
  • Competitive salary and benefits package, including bonuses
  • Lots of socials and team events
  • Conveniently located just 6 minutes from Bank train station offering hybrid working
  • Fulltime
Read More
Arrow Right