Administrative Assistant

• Provide administrative support for daily operations, including answering phones, responding to client inquiries, and managing correspondence
• Schedule service calls, coordinate technician dispatch, and maintain up-to-date job records
• Assist with processing work orders, invoices, and customer agreements
• Maintain and organize company files, permits, and compliance documentation
• Support managers and field teams with project coordination, document preparation, and resource tracking
• Order office and field supplies, track inventory, and handle vendor communications
• Ensure efficient and accurate data entry into business management systems

• 2+ years’ experience in an administrative support role within an HVAC, plumbing, or related construction/trades environment (required)
• Strong organizational and multitasking skills with a proactive approach
• Excellent written and verbal communication skills
• Proficiency with standard office software (Microsoft Office Suite) and experience with scheduling or dispatch systems is a plus
• Ability to adapt to changing priorities and work both independently and as part of a team

Proficiency with standard office software (Microsoft Office Suite) and experience with scheduling or dispatch systems is a plus

• medical, vision, dental, and life and disability insurance
• company 401(k) plan