Administrative Assistant Job at Daley and Associates (Boston)

Administrative Assistant

Daley and Associates

Location:
United States , Boston

Category:
Office Administration

Contract Type:
Not provided

Salary:

30.00 - 34.00 USD / Hour

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Job Description:

We are currently seeking an Administrative Assistant to join a highly successful investment management firm in Boston, MA. This individual will provide high-level support to two senior leaders, managing complex calendars, coordinating meetings, handling executive communications, and assisting with a range of administrative responsibilities across departments. The ideal candidate brings 3+ years of administrative or operations support experience, exceptional organizational skills, and strong proficiency in Microsoft Office, particularly PowerPoint. Prior experience within financial services is highly preferred. This is a 6+ month contract opportunity offering $30–$34/hour, depending on experience, with strong potential to convert. The position follows a hybrid schedule, with 3 days on-site and 2 days remote.

Job Responsibility:

Manage complex calendars and scheduling for two senior leaders, proactively resolving conflicts and balancing competing priorities
Coordinate domestic and global meetings, including agenda development and AV/logistics setup
Facilitate weekly planning sessions with senior leaders to optimize time management and priorities
Prepare and format high-quality PowerPoint presentations for business unit and departmental leadership
Process expense reports in accordance with company policies and guidelines
Coordinate catering, room bookings, and logistics for onsite meetings and events
Support onboarding for new hires and internal transfers, including equipment ordering and setup
Prepare and distribute department-specific status reports as needed
Partner cross-functionally to enhance meeting processes and communication workflows
Provide additional administrative support on an as-needed basis

Requirements:

Bachelor’s degree with 3–5+ years of experience in an administrative or operations support role, or equivalent experience within an investment management environment
Strong proficiency in Microsoft Office, with advanced PowerPoint skills
Highly organized with excellent time management and prioritization abilities
Strong written and verbal communication skills, with the ability to engage effectively across all levels of an organization
Detail-oriented problem solver capable of managing multiple priorities in a fast-paced environment
Able to work both independently and collaboratively within a team
Prior experience in financial services is highly preferred

Nice to have:

Prior experience in financial services

Additional Information:

Job Posted:
April 12, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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