Administrative Assistant

• Provide administrative support to executive leaders by coordinating calendars, preparing meeting materials, and ensuring leaders are well prepared for daily priorities
• Arrange complex meetings by confirming schedules, organizing agendas and documents, and supporting virtual participation when needed
• Oversee calendar management for multiple senior stakeholders, proactively identifying conflicts and adjusting plans to keep commitments on track
• Handle sensitive business information with discretion and maintain confidentiality in all communications and documentation
• Support new employee onboarding by coordinating logistics, resources, and administrative setup for incoming staff
• Serve as a key resource for administrative processes, offering guidance and helping the team navigate day-to-day operational needs
• Assist with recruitment coordination by scheduling interviews and organizing candidate travel or related logistics
• Manage business travel planning and prepare or process expense reimbursement documentation accurately and on time
• Deliver responsive service to employees, vendors, clients, and other partners while supporting office operations and additional leadership requests as needed

• High school diploma or equivalent required
• At least 5 years of experience providing administrative support to executive-level leaders
• Demonstrated ability to deliver excellent service to both internal teams and external contacts
• Strong verbal and written communication skills with a detail-oriented approach
• High level of accuracy and attention to detail when managing schedules, documents, and confidential information
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Visio
• Ability to work independently, manage ambiguity, and complete tasks effectively without detailed procedures

Healthcare industry experience is preferred but not required

• medical
• vision
• dental
• life and disability insurance
• company 401(k) plan