Administrative Assistant Job at Robert Half (Philadelphia)

New

Administrative Assistant

The Administrative Assistant will provide administrative support across the orga...

Location

United States , Indianapolis

Salary:

Not provided

Shrewsberry & Associates

Expiration Date

Until further notice

Requirements

Ability to maintain confidential information
Proven work experience as a Receptionist, Front Office Representative or similar role
Proficiency in Microsoft Office Suite
Excellent communication and organizational skills
Multitasking and time-management skills
Customer service skills and professionalism
Experience with event coordination

Job Responsibility

Answer, screen, and forward incoming phone calls
Greet and welcome guests as soon as they arrive at the office and direct visitors to the appropriate person
Receive, sort and distribute daily mail/deliveries
Order front office supplies and keep inventory levels acceptable based on office needs
Update calendars, schedule meetings, and arrange travel and accommodations
Continuing Education/Professional Development registration
Data entry, forms creation, forms completion, and type correspondence
Work with vendors for general office needs i.e., copier, water cooler, recycling and shredding services
Submit maintenance request for all Shrewsberry offices and reserve services for Regus owned offices
General upkeep of front office space, i.e., spot clean and water plants

Parttime

New

Administrative Assistant

Our client is looking for an Administrative Assistant to provide high‑level admi...

Location

United States , San Francisco

Salary:

34.00 - 38.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

3-5 years of administrative experience, ideally in professional services (consulting, finance, legal, corporate-not medical)
Proven ability to support multiple senior leaders simultaneously
Experience with CRM systems (Salesforce, Dynamics 365, or similar) is strongly preferred
Strong organizational skills with a forward-thinking, anticipatory mindset
Excellent written and verbal communication skills
Ability to thrive in a fast-paced, dynamic environment with shifting priorities
High level of professionalism, discretion, and judgment

Job Responsibility

Calendar Management – Manage fast-moving, frequently shifting calendars for three busy leaders
anticipate conflicts and proactively resolve scheduling issues
Travel Coordination – Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries
Expense Management – Prepare, submit, and track expense reports with accuracy and timeliness
CRM Support – Work within CRM systems (Salesforce or Dynamics 365 experience is a plus) to maintain contacts, support pipeline tracking, and assist with business development workflows
Team Communication – Serve as a coordination hub among leaders, peers, and the admin network
Ad Hoc Support – Provide additional administrative support as needed in a fast-paced, high-expectation environment

Fulltime

New

Administrative Assistant

The Administrative Assistant supports and assists general office activities and ...

Location

United States , King of Prussia

Salary:

Not provided

Associa

Expiration Date

Until further notice

Requirements

High School Diploma or GED Required
0 – 3 years of directly related or closely related experience
Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level
Professional communication skills (phone, interpersonal, written, verbal, etc.)
Professional customer service skills
Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level
Interpretation and completion of verbal and/or written instructions at a proficient level
Knowledge of general office equipment (copier, fax, phone systems, etc.)
Knowledge of company policies, procedures and forms
Confidentiality and discretion in the performance of all duties and responsibilities

Job Responsibility

Organizes and prepares correspondence relating to association business
Receives and responds to incoming calls from homeowners, Board members and vendors. Follow through on various requests
Reviews invoices for completeness/accuracy of charges and prepare payable vouchers for manager’s approval if not completed by Telephone Operator
Processes and distributes incoming and outgoing mail for the office and Associations
Prepares and assists community managers with monthly board packages and in house mailings
Updates homeowner and association information in C3 and shared files
Relieves concierge/telephone operators on an as needed basis
Keeps work spaces organized and maintained. Alerts Office Manager of low supplies and assists in supply stocking and distribution
Processes print jobs, scanning and faxing as general office support when needed
Files association documents for Community Managers. Arranges for delivery and pick up of documents from storage when necessary

Fulltime

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , Mayfield Heights

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative assistant, receptionist, or office support role
Strong ability to manage inbound calls professionally and handle general front-desk responsibilities
Accurate data entry skills with close attention to detail
Proficiency with Microsoft Office and Adobe in a business setting
Experience using AppFolio or the ability to learn new software quickly
Excellent organizational skills and the ability to prioritize multiple tasks effectively
Strong written and verbal communication skills
Availability to work onsite Monday through Friday during regular business hours

Job Responsibility

Manage front-office activities by greeting visitors, answering incoming calls, and directing questions to the appropriate contacts
Provide administrative support through accurate document preparation, filing, record maintenance, and general office coordination
Enter and update information in internal systems with a strong focus on accuracy and completeness
Assist with scheduling, correspondence, and day-to-day communication to help maintain smooth office operations
Use Microsoft Office, Adobe, and AppFolio to create, organize, and maintain business documents and records
Support a high-volume workload by helping the team stay organized and responsive to ongoing administrative needs
Coordinate onsite office tasks and provide dependable support in a business-casual environment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an part-time Administrative Assistant to support daily office...

Location

United States , Wadsworth

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, clerical, reception, or office support role
Strong working knowledge of Microsoft Word and Microsoft Excel
Accurate typing skills and a high level of precision in data entry
Ability to manage several tasks efficiently while meeting daily deadlines
Clear verbal and written communication skills with a courteous phone manner
Strong organizational skills and attention to detail in handling documents and records

Job Responsibility

Manage day-to-day clerical activities by organizing files, making copies, and digitizing paperwork for electronic storage
Enter information into internal records accurately and keep databases and office documents current
Prepare simple reports, spreadsheets, and routine correspondence to support administrative workflows
Answer inbound calls, greet visitors as needed, and provide front-desk support
Maintain orderly records and ensure documents are easy to retrieve for staff use
Balance multiple assignments throughout the day and adjust priorities based on business needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

New

Administrative Assistant

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative support, office coordination, or similar clerical role
Ability to handle inbound calls effectively and communicate clearly with a wide range of contacts
Strong data entry skills with careful attention to accuracy and detail
Experience managing files, records, and general office documentation in an organized manner
Proficiency with standard administrative practices and common office software tools
Strong time management skills with the ability to balance multiple tasks and changing priorities
Sound judgment, reliability, and a service-oriented approach to daily support responsibilities

Job Responsibility

Coordinate day-to-day administrative activities to help the office run efficiently and remain well organized
Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to internal and external contacts
Enter, update, and maintain information in company records with a high degree of accuracy and timeliness
Organize, file, and retrieve documents so that records remain complete, accessible, and properly maintained
Provide scheduling, correspondence, and general clerical support for office and HR-related tasks as needed
Assist with preparing forms, reports, and routine documentation to support administrative and personnel processes
Monitor office materials and help maintain an orderly administrative environment that supports daily operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

Location

United States , Spokane Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative support experience in a professional setting that requires strong attention to detail
Background in supporting client-facing staff in a fast-moving environment with shifting priorities
Intermediate working knowledge of Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook
Strong organizational ability with a high level of accuracy, follow-through, and attention to detail
Excellent written and verbal communication skills paired with a detail-focused and service-oriented approach

Job Responsibility

Foster positive client interactions by providing prompt, accurate updates and maintaining a welcoming front-desk presence
Answer incoming calls with professionalism and efficiency
Manage conference room schedule and handle meal ordering
Organize advisor calendars by scheduling client appointments, internal meetings, and review sessions while resolving conflicts before they affect workflow
Prepare meeting materials such as proposals, presentation packets, and portfolio review documents to ensure advisors are ready for client conversations
Coordinate office logistics, including supplies, vendor communication, and general workspace organization
Use Microsoft Office and financial or portfolio management platforms to track tasks, manage information, and improve day-to-day efficiency

What we offer

Medical/dental/vision - 100% paid for employee
401k + match
Life and long-term disability
PTO + paid holidays

New

Administrative Assistant

We are looking for a part time Administrative Assistant to support daily office ...

Location

United States , Columbus

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Coordinate schedules, arrange meetings, and maintain calendars for leaders and other key stakeholders
Provide front-desk and general office support by greeting visitors, answering inquiries, and directing communications appropriately
Enter, update, and maintain records with accuracy across administrative systems and spreadsheets
Prepare meeting materials, organize logistics, and assist executives with day-to-day administrative needs
Support multiple executives by tracking priorities, following up on action items, and helping keep projects on schedule
Use Microsoft Excel and other office tools to manage information, create reports, and monitor administrative details
Assist with special assignments and project-related tasks as needed to support organizational goals
Communicate professionally with internal teams and external contacts to ensure smooth coordination of office activities

Job Responsibility

Coordinate schedules, arrange meetings, and maintain calendars for leaders and other key stakeholders
Provide front-desk and general office support by greeting visitors, answering inquiries, and directing communications appropriately
Enter, update, and maintain records with accuracy across administrative systems and spreadsheets
Prepare meeting materials, organize logistics, and assist executives with day-to-day administrative needs
Support multiple executives by tracking priorities, following up on action items, and helping keep projects on schedule
Use Microsoft Excel and other office tools to manage information, create reports, and monitor administrative details
Assist with special assignments and project-related tasks as needed to support organizational goals
Communicate professionally with internal teams and external contacts to ensure smooth coordination of office activities

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Parttime

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