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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Chatham

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a dependable Administrative Assistant to help keep daily operations, programs, and events running smoothly for a mission-driven museum in Chatham, New York on a TEMP basis. This position is ideal for someone who is highly organized, comfortable with digital tools, and able to manage a wide range of administrative and event-related tasks with accuracy and professionalism. The person in this role will support internal teams, help coordinate for a bit Summer Gala event, assist with communications and scheduling, and contribute to a well-organized office environment while helping deliver a positive experience for staff, board members, and visitors.

Job Responsibility:

  • Provide day-to-day administrative support across museum operations, helping staff stay organized and on schedule
  • Assist with meetings, presentations, hybrid gatherings, and public programs by preparing materials, coordinating technology, and offering on-site support when needed
  • Help organize tours, events, and outreach activities by managing logistics, maintaining guest information, and tracking attendance for follow-up purposes
  • Support development and communications efforts through tasks such as preparing mailings and updating shared calendars
  • Maintain office efficiency by ordering supplies, coordinating service needs for equipment, and keeping shared spaces orderly and functional
  • Assist with routine business office tasks, including documentation, scanning records, and filing receipts accurately
  • Help oversee museum store administrative needs by monitoring inventory records and updating information in Shopify
  • Handle mail pickup and drop-off responsibilities and assist with event setup and breakdown, including moving materials or equipment up to 35 pounds when necessary

Requirements:

  • At least 2 years of experience in an administrative support, office coordination, or similar role
  • Strong proficiency with Microsoft 365 and confidence using digital platforms, databases, and office technology
  • Clear written and verbal communication skills, with the ability to proofread and prepare clear correspondence
  • Excellent attention to detail and the ability to manage multiple assignments with competing deadlines
  • Demonstrated ability to work independently, use sound judgment, and handle sensitive information with discretion
  • Valid driver's license and access to a personal vehicle for work-related local travel
  • Experience supporting events, calendars, data entry, or reception-related tasks in an office environment
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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