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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Ridgefield

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an Administrative Assistant to support daily office operations for a Contract position based in Ridgefield, New Jersey. This role combines administrative coordination, shipping support, and data accuracy responsibilities to help keep business activities organized and on schedule. The ideal candidate is comfortable managing multiple priorities, maintaining records, assisting with supply and inventory needs, and providing dependable cross-functional support.

Job Responsibility:

  • Deliver day-to-day administrative support across office functions, ensuring tasks are completed accurately and efficiently
  • Assist with shipping activities as needed by preparing documentation, coordinating truck scheduling, organizing outbound materials on the floor, and supporting related logistics tasks
  • Partner with Accounts Payable by processing inventory receipts and purchase orders, initiating vendor setup documentation, collecting required tax forms, and helping address invoice issues
  • Prepare recurring monthly reports covering resin, plasticizers, and other key raw materials used in production
  • Manage office recycling efforts for items such as toner cartridges, light bulbs, and batteries, including packaging toner shipments to the recycling center
  • Enter purchase order details and general ledger coding into LN to support accurate invoice processing
  • Monitor stock levels for office and shipping materials, secure approvals when needed, and place replenishment orders in a timely manner
  • Maintain organized files and keep office equipment areas and kitchen supply storage stocked for daily use
  • Handle the daily shipment of customer pre-shipment samples and provide backup support to shipping and inside sales personnel when coverage is needed

Requirements:

  • Experience providing administrative support in an office or business operations environment
  • Ability to manage inbound calls, reception-related tasks, and general front-office responsibilities professionally
  • Strong data entry skills with close attention to accuracy and record maintenance
  • Working knowledge of shipping and receiving processes, including preparing shipment-related paperwork
  • Familiarity with Accounts Payable support tasks such as purchase orders, invoice follow-up, and vendor documentation
  • Experience tracking inventory and coordinating supply replenishment
  • Ability to prioritize multiple assignments and adapt to changing daily business needs
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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