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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Tucson

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Administrative Assistant to support daily office operations in Tucson, Arizona. This contract position with the potential to become permanent is ideal for someone who enjoys balancing administrative tasks, financial support work, and tenant-facing communication in a fast-paced environment. The person in this role will help keep records accurate, coordinate routine office processes, and provide dependable support to managers and tenants. Success in this position requires strong organization, adaptability, and confidence using Excel and other Microsoft Office tools.

Job Responsibility:

  • Manage invoice preparation and utility payment documentation, ensuring materials are ready for leadership review and approval
  • Support recurring check processing activities throughout the month while maintaining accuracy and timeliness
  • Sort incoming mail, prepare certified and standard outgoing correspondence, and coordinate daily mail distribution at the close of business
  • Track timesheets and mileage information for day porter staff and maintain organized records for payroll-related support
  • Enter and update tenant details, sales figures, and other key information in company records and spreadsheets
  • Assist tenants with portal-related questions and provide guidance on using online account tools effectively
  • Organize and distribute rent payments received each day while helping maintain accurate financial records
  • Help managers with budget-related administrative tasks, including compiling information and maintaining supporting documentation
  • Stay on top of monthly deadlines and adjust priorities as daily business needs shift

Requirements:

  • Previous experience in an administrative support, office coordination, or similar role
  • Proficiency in Microsoft Excel, Outlook, Word, and PowerPoint for reporting, communication, and document preparation
  • Strong data entry skills with a high level of accuracy and attention to detail
  • Ability to provide attentive customer service through phone, email, and in-person interactions
  • Comfortable handling inbound and outbound calls and responding to routine inquiries
  • Strong organizational skills with the ability to manage multiple deadlines and changing priorities
  • Able to work effectively in a dynamic environment and adapt to varying daily responsibilities

Nice to have:

Experience supporting basic financial or accounting-related administrative tasks is preferred

What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 10, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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