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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Long Beach Employment contract · Job Posted June 30, 2026
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Job Description

We are looking for an organized Administrative Assistant to support daily office operations in Long Beach, California. This Long-term Contract position is ideal for someone who is comfortable managing front-office activities, handling incoming communications, and keeping administrative records accurate and up to date. The role calls for a dependable, detail-oriented individual who can balance multiple priorities, provide strong internal support, and contribute to an efficient workplace environment.

Job Responsibility

  • Manage day-to-day administrative tasks to help maintain smooth office operations and timely completion of assigned work
  • Serve as the first point of contact for incoming phone calls, directing inquiries appropriately and providing courteous assistance to callers
  • Perform accurate data entry and maintain organized records, files, and documentation for administrative processes
  • Support reception and front-desk coverage by greeting visitors, responding to routine requests, and ensuring a welcoming office presence
  • Coordinate interview scheduling by arranging calendars, confirming meeting details, and communicating logistics with relevant participants
  • Use Outlook and other office tools to manage correspondence, appointments, and general administrative communication
  • Assist with broader office support activities as needed, helping teams stay organized and operational priorities on track

Requirements

  • Prior experience in an administrative support, office coordination, or receptionist-focused role
  • Demonstrated ability to handle inbound calls effectively and communicate clearly with a range of contacts
  • Strong data entry skills with a high level of accuracy and attention to detail
  • Comfortable working in an administrative office setting while managing multiple tasks and shifting priorities
  • Proficiency with Outlook and other standard office applications used for scheduling and communication
  • Ability to maintain organized records, protect confidential information, and follow established procedures
  • Dependable interpersonal skills with a detail-oriented, service-oriented approach to daily support responsibilities

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
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