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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Bronx, New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Administrative Assistant to join our team in Bronx, New York on a contract basis. In this role, you will play a central part in ensuring the smooth operation of a busy office environment, supporting up to 70 on-site employees and remote workers. The ideal candidate will have strong organizational skills, a meticulous demeanor, and the ability to communicate effectively in both English and Spanish.

Job Responsibility:

  • Coordinate and schedule lunches, including confirming and tracking deliveries
  • Manage conference room bookings and ensure rooms are properly prepared for meetings
  • Oversee visitor security by tracking arrivals and directing them to appropriate areas
  • Welcome and assist visitors by offering refreshments and guiding them to designated locations
  • Prepare FedEx shipping labels and organize outgoing packages
  • Sort and distribute incoming mail efficiently
  • Greet and support individuals in the reception area with a friendly and attentive approach
  • Provide assistance to hybrid employees who require office-related support
  • Ensure smooth communication and collaboration across the office environment

Requirements:

  • Proficiency in both English and Spanish
  • ability to write in Spanish is a plus
  • Previous experience in administrative support, ideally within real estate or property management
  • Strong organizational and multitasking skills in a fast-paced environment
  • Ability to coordinate schedules and manage deliveries effectively
  • Experience with conference room management and visitor tracking
  • Familiarity with mail sorting and shipping processes
  • Excellent interpersonal skills and attention to detail
  • Availability to work Monday through Friday with potential overtime hours

Nice to have:

  • Previous experience in administrative support, ideally within real estate or property management
  • Ability to write in Spanish
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 01, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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