Administrative Assistant

• Manage the organization’s general inbox, ensuring timely and professional responses and prioritization of emails
• Draft, format, and send out internal and external communications, including newsletters, donor updates, and event reminders
• Support scheduling for meetings, workshops, and events
• coordinate room bookings and virtual meeting links
• Maintain and update digital and paper filing systems to ensure records are current and accessible
• Prepare regular reports and tracking documents in Excel, leveraging functions and templates for data analysis and presentations
• Enter and update information in databases, such as donor management and volunteer scheduling systems
• Greet guests, answer incoming phone calls, and provide information or connect callers with appropriate staff members
• Order office supplies and manage inventory to ensure smooth day-to-day operations
• Support other project-based and administrative duties as assigned

• 1-2 years of administrative experience, ideally in the nonprofit sector or similar fast-paced environments
• Associate’s degree or higher required
• Proficient in Microsoft Excel (data entry, formulas, basic reporting)
• Experience managing a shared inbox and prioritizing communications
• Strong written and verbal communication skills
• Familiarity with basic analytics tools and/or customer relationship management (CRM) systems is a plus
• Demonstrated ability to navigate timekeeping or HR information systems
• Exceptional soft skills: approachable, empathetic, collaborative, adaptable, and solution oriented
• Excellent organizational skills with attention to detail
• Proven ability to handle sensitive/confidential information with discretion
• Ability to multitask and prioritize in a dynamic, mission-driven setting

Familiarity with basic analytics tools and/or customer relationship management (CRM) systems is a plus

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan