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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Chicago Employment contract 50000.00 - 65000.00 USD / Year · Job Posted June 28, 2026
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Job Description

A small consulting firm in Chicago (under 10 employees) is looking for someone who can step in, take ownership, and thrive in a mostly remote, entrepreneurial environment. This role isn't for someone who needs heavy structure—it's for someone who's comfortable navigating ambiguity, problem-solving on the fly, and being a true right hand to leadership and operations.

Job Responsibility

  • Coordinate assignments and provide day-to-day administrative support to senior team members
  • Process accounts payable and accounts receivable activities, including entering vendor invoices and maintaining organized vendor records
  • Perform basic bookkeeping duties and assist with routine financial documentation using QuickBooks and related tools
  • Label, organize, and maintain incoming documents to ensure files and records remain accurate and easy to access
  • Update trackers, logs, and operational records with a high level of accuracy and attention to detail
  • Conduct research on a range of topics and present clear, reliable information to support team needs
  • Manage schedules, prioritize tasks, and help keep office activities running smoothly
  • Work closely with colleagues across the team to provide administrative assistance wherever needed and improve overall productivity
  • Learn and follow established company administrative procedures and apply them consistently in daily work
  • Support front office coverage by assisting with inbound calls, reception duties, and general data entry tasks as required

Requirements

  • 2+ years admin experience in a small business required
  • Strong communication skills are a must
  • QuickBooks or similar = a bonus
  • Must be self-directed and proactive
  • 2+ years of experience in an administrative, office support, or receptionist position
  • Working knowledge of accounts payable, accounts receivable, and basic bookkeeping practices
  • Experience entering vendor invoices and maintaining accurate financial and administrative records
  • Proficiency with Google Workspace and QuickBooks, including QuickBooks Online, Desktop, Pro, or Enterprise
  • Strong organizational skills with the ability to manage schedules, documents, and multiple tasks effectively
  • Accurate data entry skills and strong attention to detail in both administrative and accounting-related work
  • Clear communication skills and the ability to collaborate effectively with team members and senior staff
  • Ability to learn internal administrative procedures and follow established processes consistently

Nice to have

QuickBooks or similar

What we offer

  • medical
  • dental
  • vision
  • PTO
  • 401k equivalent after 1 year
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