Administrative Assistant Job at Robert Half (Santa Ana)

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , Glen Burnie

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, clerical, or office support role
Strong customer service skills with the ability to interact patiently and professionally with a wide range of individuals
Proficiency in data entry and Microsoft Office, including Excel, Outlook, Word, and PowerPoint
Ability to work independently, stay organized, and take initiative in a fast-paced setting
Excellent verbal and written communication skills
Careful attention to detail and accuracy when handling documents, records, and spreadsheets
Ability to understand and carry out both spoken and written instructions

Job Responsibility

Provide front-line administrative support by handling inbound and outbound communications with professionalism and courtesy
Maintain organized filing systems and ensure records are accurate, accessible, and up to date
Enter and update data in office systems and spreadsheets with strong attention to detail
Coordinate calendars, schedule appointments, and assist with routine office planning activities
Prepare, review, and distribute written communications such as emails, correspondence, and basic documents
Use Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint, to complete daily administrative tasks
Follow verbal and written directions carefully while managing assignments with minimal supervision
Contribute to a positive experience for internal and external contacts through patient, service-oriented support

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan
free online training

Fulltime

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , Nashville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, or receptionist-focused role
Ability to handle inbound calls with professionalism and clear communication
Working knowledge of general office procedures and administrative support tasks
Strong data entry skills with a high level of accuracy and attention to detail
Comfortable managing multiple priorities in a fast-paced office environment
Proficiency with standard office software and basic computer applications

Job Responsibility

Manage day-to-day administrative activities to keep office operations organized and efficient
Respond to incoming phone calls effectively, direct inquiries to the appropriate contacts, and relay messages accurately
Welcome visitors and provide courteous front-desk assistance while maintaining a detail-focused office presence
Prepare, update, and maintain records, documents, and general administrative files with strong attention to detail
Enter information into office systems accurately and complete routine data processing tasks in a timely manner
Support scheduling, correspondence, and other clerical duties as needed to assist the broader team

What we offer

Medical
Vision
Dental
Life and disability insurance
Company 401(k) plan

Administrative Assistant

We are looking for an organized Administrative Assistant to join a team in Litit...

Location

United States , Lititz

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative assistant, office support, or order entry role
Ability to manage a high volume of detailed information with strong accuracy and follow-through
Working knowledge of Excel, including data organization, reporting, and analytical functions
Experience communicating professionally with internal teams regarding orders, shipments, and service needs
Comfortable tracking deliveries, researching exceptions, and resolving discrepancies in a timely manner
Familiarity with administrative office tasks, including documentation, record review, and coordination support
Strong organizational skills and the ability to prioritize multiple assignments effectively

Job Responsibility

Accurately enter customer orders into the company’s database platform and process updates in a timely manner
Provide day-to-day administrative support to Account Managers by assisting with order-related tasks and documentation
Review online pricing and product details, making updates when information needs to be corrected or refreshed
Generate reports by exporting data into Excel and organizing information for business review and analysis
Use Excel functions to sort, validate, and interpret operational data
Prepare and print product labels along with any required supporting paperwork for order fulfillment
Monitor outbound shipments, follow delivery progress, and investigate delays to share status updates with internal teams
Reconcile order records to confirm accuracy and coordinate with internal departments on customer, shipping, and order needs
Assist with general office and administrative duties as needed to support the broader team

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for an organized administrative team member to support daily offi...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2-4 years of experience in an administrative assistant, executive assistant, or similar office support role
Strong organizational skills with careful attention to detail and the ability to keep work accurate and well prioritized
Ability to manage multiple assignments at once while meeting deadlines with minimal supervision
Clear written and verbal communication skills for handling correspondence and routine office interactions
Proficiency with Microsoft Office applications, including document creation, spreadsheets, and email
High school diploma or equivalent required
Comfortable learning new processes quickly and adapting to changing administrative needs

Job Responsibility

Enter and track work orders accurately while keeping related records current and easy to access
Organize, file, and retrieve documents, reports, and other business records as needed by the team
Create and format correspondence, memos, invoices, and other administrative documents with a high level of accuracy
Respond to routine inquiries and direct communications to the appropriate contacts in a timely manner
Support day-to-day office operations by managing clerical tasks such as scanning, photocopying, and document distribution
Maintain office recordkeeping systems and assist with basic administrative reporting and bookkeeping-related tasks
Help coordinate office supply needs and ensure essential materials are available for daily operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

We are looking for a bilingual Administrative Assistant to provide high-level su...

Location

United States , Detroit

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of administrative support experience in a detail-oriented office environment
Minimum of an Associate degree
Bilingual communication skills with the ability to interact clearly and effectively in more than one language
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
Ability to compose business correspondence and manage email communications accurately
Strong organizational skills with experience coordinating calendars, meetings, and office activities

Job Responsibility

Oversee the Vice President’s calendar by arranging appointments, adjusting priorities, and keeping schedules accurate and up to date
Coordinate travel plans, meeting logistics, and event details to ensure smooth execution of departmental activities
Prepare conference spaces for meetings and assist with room setup, materials, and post-event cleanup as needed
Draft emails, letters, and other correspondence with care and attention to detail
Create, update, and maintain documents, spreadsheets, presentations, and records using standard office software
Handle data entry, copying, filing, and other administrative tasks that support efficient day-to-day operations
Communicate effectively in a bilingual capacity to assist a diverse campus community and internal stakeholders

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Somerville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative assistant, receptionist, or general office support role
Ability to manage inbound calls courteously while handling multiple tasks throughout the day
Strong data entry skills with a high level of accuracy and attention to detail
Proficiency with standard administrative office practices and general clerical procedures
Comfortable greeting visitors and providing attentive front-desk support
Effective written and verbal communication skills
Strong organizational skills and the ability to prioritize responsibilities in a busy environment

Job Responsibility

Manage incoming phone calls and direct inquiries to the appropriate team members with professionalism and efficiency
Welcome visitors and provide front-desk support to create an organized and responsive office environment
Perform a range of administrative tasks such as scheduling, document handling, and general office coordination
Enter and update records accurately to maintain reliable data and organized administrative files
Monitor routine office activities and help ensure day-to-day operations run smoothly
Prepare, sort, and maintain paperwork and digital files in accordance with internal procedures
Support staff with clerical requests and assist with follow-up tasks to keep priorities on track

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

We are a well-established and renowned company looking for an accomplished Admin...

Location

United States , Salem

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
At least 2 years of administrative assistant experience
Excellent written and verbal communication skills
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Experience with office management systems and procedures

Job Responsibility

Manage and maintain schedules and calendars for senior staff
Assist in planning and organizing meetings and events
Produce and distribute correspondence memos, letters, faxes, and forms
Handle incoming calls and other communications
Maintain electronic and hard copy filing system
Provide general support to visitors
Document expenses and hand in reports
Stay updated on office policies and procedures
Complete additional assigned tasks

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

We are looking for a dependable Part Time Administrative Assistant to support da...

Location

United States , Maumee

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, or a related assistant role.
Ability to manage inbound calls and document information with a high level of accuracy.
Strong organizational skills with the ability to maintain files, forms, and attendance records efficiently.
Comfortable performing data entry and routine clerical tasks in a fast-paced onsite environment.
Effective interpersonal skills and the ability to interact professionally with employees at all levels.
Proven ability to handle sensitive or confidential information with discretion.
Availability to work onsite in Maumee, Ohio for 20 to 25 hours per week during morning hours, Monday through Friday.

Job Responsibility

Maintain attendance records
Manage incoming call-off information
Provide organized administrative support
Handle sensitive information with discretion

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Parttime

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