Administrative Assistant Job at Robert Half (Santa Ana)

Administrative Assistant

We are a well-established and renowned company looking for an accomplished Admin...

Location

United States , Salem

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
At least 2 years of administrative assistant experience
Excellent written and verbal communication skills
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Experience with office management systems and procedures

Job Responsibility

Manage and maintain schedules and calendars for senior staff
Assist in planning and organizing meetings and events
Produce and distribute correspondence memos, letters, faxes, and forms
Handle incoming calls and other communications
Maintain electronic and hard copy filing system
Provide general support to visitors
Document expenses and hand in reports
Stay updated on office policies and procedures
Complete additional assigned tasks

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

We are looking for a dependable Part Time Administrative Assistant to support da...

Location

United States , Maumee

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, or a related assistant role.
Ability to manage inbound calls and document information with a high level of accuracy.
Strong organizational skills with the ability to maintain files, forms, and attendance records efficiently.
Comfortable performing data entry and routine clerical tasks in a fast-paced onsite environment.
Effective interpersonal skills and the ability to interact professionally with employees at all levels.
Proven ability to handle sensitive or confidential information with discretion.
Availability to work onsite in Maumee, Ohio for 20 to 25 hours per week during morning hours, Monday through Friday.

Job Responsibility

Maintain attendance records
Manage incoming call-off information
Provide organized administrative support
Handle sensitive information with discretion

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Parttime

Administrative Assistant

We are seeking a reliable, professional, and detail-oriented individual for a lo...

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a receptionist, administrative assistant, customer service, or office coordinator role preferred
Strong phone etiquette and interpersonal skills with a friendly, professional demeanor
Excellent attention to detail and proficiency with invoicing, billing, or accounts receivable processes
Comfortable with basic computer skills (Microsoft Office Suite – Outlook, Word, Excel)
Reliable, punctual, and able to work independently as well as part of a team
Positive attitude and strong organizational skills

Job Responsibility

Answer and screen incoming phone calls in a professional and courteous manner, directing inquiries to the appropriate team members
Greet and assist visitors entering the office, providing excellent customer service as the first point of contact
Manage invoices: prepare, process, verify, and track invoices accurately and timely
Perform general administrative tasks including filing, data entry, mail distribution, and office supply management
Maintain a clean, organized, and professional front office/reception area
Support other administrative needs as required to ensure smooth daily office operations

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Parttime

Administrative Assistant

We are looking for an experienced Administrative Assistant to support daily offi...

Location

United States , Orange

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of administrative support experience, including responsibilities at a senior or high-volume support level
Strong proficiency with Microsoft Office Suite and working knowledge of Adobe applications
Experience creating reports, preparing documents, and maintaining accurate administrative records
Ability to manage multiple tasks independently while meeting deadlines in a fully onsite office setting
Comfortable handling inbound calls, reception-related duties, and clear communication with internal and external contacts
Strong data entry skills with careful attention to detail and accuracy
Prior exposure to engineering environments or engineering documentation is highly preferred

Job Responsibility

Coordinate day-to-day administrative support for the office, ensuring schedules, correspondence, and general operations run smoothly
Prepare, format, and organize reports, proposals, and other business documents with a high level of accuracy and attention to detail
Review and audit employee timesheets, follow up on discrepancies, and help maintain organized administrative records
Handle incoming calls and front-office communication in a careful manner, directing inquiries and responding appropriately
Perform data entry, document management, copying, scanning, and filing to keep office information current and accessible
Provide ad hoc support across administrative functions, adapting quickly to shifting priorities and team needs
Use Microsoft Office applications and Adobe tools to create, edit, and maintain clear documentation
Support teams with technical or engineering-related documentation when applicable, helping organize materials and maintain consistency

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support a short...

Location

United States , Palm Desert

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in administrative support, data entry, or a similar office-based role
Prior experience with call campaigns or high-volume outbound activity is preferred
Working knowledge of Microsoft Excel, including entering and maintaining spreadsheet data
Strong attention to detail with the ability to produce accurate work consistently
Ability to follow directions closely and communicate in a clear, detail-focused manner
Dependable work habits and the ability to stay productive in a fast-paced project setting

Job Responsibility

Record call activity, notes, and status updates in Excel with a high degree of accuracy
Maintain clear, well-organized documentation so project information is easy to track and review
Provide administrative assistance for time-sensitive year-end tasks and related project needs
Review entered information carefully to help ensure data is complete, precise, and current
Follow established instructions and communication guidelines when handling outreach-related updates
Assist the team in managing workload priorities within a fast-moving, short-duration assignment

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , Brooklyn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office, front-desk, or clerical setting
Ability to handle inbound calls professionally and communicate clearly with a wide range of contacts
Strong data entry skills with careful attention to accuracy and completeness
Proficiency in general office procedures, document handling, and administrative organization
Comfortable managing receptionist responsibilities, including greeting visitors and coordinating basic inquiries
Strong time management skills and the ability to handle multiple tasks in a fast-paced environment
Dependable judgment, professionalism, and a customer-focused approach to daily work

Job Responsibility

Manage day-to-day administrative activities to maintain an efficient and well-organized office environment
Receive and direct incoming phone calls courteously, ensuring messages and inquiries reach the appropriate contacts
Welcome visitors and provide front-desk coverage while maintaining a courteous and attentive presence
Enter, update, and review data in office records and systems with a high level of accuracy and attention to detail
Prepare, organize, and maintain documents, files, and other administrative materials for easy access and compliance
Support staff with scheduling, routine correspondence, and general coordination of office needs
Assist with clerical processes that help the team stay on track with daily priorities and administrative deadlines

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office environment
Proficiency with data entry and maintaining accurate business records
Ability to handle inbound calls and provide attentive front-desk or receptionist support
Strong written communication skills for preparing correspondence and internal documents
Comfortable managing calendars, scheduling meetings, and coordinating travel or events
Basic bookkeeping knowledge and experience processing expense-related documentation
Strong organizational skills with the ability to manage multiple tasks and deadlines effectively

Job Responsibility

Coordinate meetings, appointments, and calendar updates to ensure schedules remain accurate and well organized
Receive, sort, and distribute incoming mail and other office communications in a timely manner
Prepare, revise, and format business correspondence, reports, and instructional materials with a high degree of accuracy
Organize and maintain both digital and paper-based records so information is easy to retrieve and securely stored
Support routine bookkeeping tasks, manage account-related documentation, and help keep financial records current
Enter information into internal systems, review data for accuracy, and assist with basic reporting or analysis as needed
Provide administrative support for meetings and events, including planning logistics and coordinating materials
Monitor inventory levels, purchase office supplies, and help maintain an efficient and well-stocked workplace
Review and submit expense documentation and arrange business travel in alignment with company procedures

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

Join our DYNAMIC team at Bickford Senior Living as a Concierge! The Concierge pr...

Location

United States , Midland

Salary:

17.50 USD / Hour

Bickford of Marshalltown

Expiration Date

Until further notice

Requirements

High school diploma or GED required
Proficiency in computer skills, Microsoft Office (Windows, Outlook, Excel), with the ability to learn new applications
CPR and First Aid certifications are required or willing to obtain
Ability to handle multiple priorities
Possess written and verbal skills for effective communication
Competent in organizational and time management skills
Demonstrates good judgment, problem-solving, and decision-making skills

Job Responsibility

Provide excellent customer service in a friendly and professional manner to all residents, families, and guests of the Branch
Answer incoming phone calls with a high degree of professionalism
Route calls to the appropriate departments, ensuring proper documentation and follow-up
Answer questions and help residents, families, and visitors

What we offer

Full-time employees are eligible for all benefits (medical, dental, vision, and voluntary products)
Part-time employees (29 or fewer hours per week) are eligible for Voluntary Life, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Accident, Critical Illness, Identity Protection, and Cyber Monitoring
Benefits start on the 1st of the month following 30 days of employment
Prescription savings plans
All employees are eligible for 401(k) with employer match
Pay available daily

Parttime

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