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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Long Beach

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an organized Administrative Assistant to support daily office operations. This is a Long-term Contract position suited for someone who can manage front-office activities, maintain accurate records, and provide clear communication support across the team. The ideal candidate will be comfortable handling a high volume of administrative tasks while ensuring a welcoming and efficient office environment.

Job Responsibility:

  • Manage incoming phone calls and direct inquiries to the appropriate contacts in a timely and organized manner
  • Provide day-to-day administrative support by preparing documents, organizing files, and maintaining office records
  • Enter, update, and verify data in internal systems with a strong focus on accuracy and completeness
  • Coordinate interview scheduling by working with candidates and internal team members to confirm availability and logistics
  • Support front-desk and reception activities, including greeting visitors and assisting with general office needs
  • Monitor Outlook calendars, email correspondence, and meeting arrangements to help keep schedules organized
  • Assist with administrative processes related to office operations and team support as assigned

Requirements:

  • Previous experience in an administrative, office support, or receptionist-focused role
  • Ability to manage inbound calls courteously and communicate clearly with internal and external contacts
  • Strong data entry skills with careful attention to detail and accuracy
  • Proficiency with Microsoft Outlook and general office software
  • Comfortable handling multiple priorities in a fast-paced administrative environment
  • Strong organizational skills and the ability to maintain confidential information appropriately
  • Detail-oriented approach with dependable follow-through and customer service awareness
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • enrollment in company 401(k) plan

Additional Information:

Job Posted:
May 16, 2026

Work Type:
On-site work
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