Administrative Assistant Job at Robert Half (Long Beach)

New

Administrative Assistant

We are looking for an Administrative Assistant to support leadership within a fa...

Location

United States , Manhattan Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience providing administrative support
Demonstrated ability to manage complex calendars with a high level of accuracy and discretion
Hands-on experience arranging business travel and coordinating related logistics
Strong organizational skills with the ability to handle multiple priorities in a fast-moving environment
Experience supporting executive meetings and managing associated scheduling details
Excellent written and verbal communication skills
Detail-oriented approach and sound judgment when working with confidential information

Job Responsibility

Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments
Organize domestic and potentially international travel plans, including flights, lodging, ground transportation, and itinerary preparation
Coordinate meeting logistics for executive sessions by securing rooms, confirming attendees, and distributing relevant materials in advance
Track schedule changes and communicate updates promptly to internal and external participants to maintain alignment
Support day-to-day administrative activities that help executives remain focused on business priorities
Prepare detailed travel agendas and confirm reservations to ensure seamless business travel experiences
Partner with stakeholders across the organization to align timelines, meeting needs, and executive availability

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to support a busy installation an...

Location

United States , Yorba Linda

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative support role, preferably within a project-based or fast-paced team environment
Strong Microsoft Excel skills with the ability to create, update, and manage reports efficiently
Excellent customer service and communication skills, with the ability to handle inquiries professionally
Experience working with purchase orders, invoice entry, or customer billing documentation
Strong attention to detail and the ability to manage multiple tasks with accuracy
Comfort using technology and learning team tools and systems quickly
Experience in the construction industry or familiarity with construction documents is strongly preferred

Job Responsibility

Prepare and maintain reports in Microsoft Excel to provide the installation team with timely project information and status updates
Serve as a point of contact for customers by responding to questions related to purchase orders, project progress, and invoice details
Track purchase order activity and help ensure documentation is complete, accurate, and properly recorded
Assist with invoice processing by reviewing customer billing information and updating records as needed
Coordinate administrative support for project coordinators to help keep installation schedules and related tasks organized
Communicate project-related updates clearly to customers and internal team members to support smooth day-to-day operations
Organize construction-related documents and maintain accurate administrative records for ongoing jobs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

A consulting firm in New Haven, CT is seeking a detail-oriented Administrative A...

Location

United States , New Haven

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative assistant, office support, or customer service experience preferred
Strong organizational skills and attention to detail
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Ability to manage multiple priorities and deadlines
Strong written and verbal communication skills
Professional demeanor and customer-focused approach
High school diploma or equivalent required
additional business or administrative training is a plus

Job Responsibility

Answer and direct incoming calls, emails, and general inquiries
Schedule meetings, manage calendars, and coordinate appointments
Prepare, format, and organize correspondence, reports, and other documents
Maintain electronic and physical filing systems
Perform data entry and update internal records with accuracy
Assist with meeting preparation, travel coordination, and follow-up tasks
Support office organization, supply management, and general administrative workflow
Provide professional support to internal staff and external contacts as needed
Handle confidential information with discretion

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...

Location

United States , Portland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative assistant, receptionist, or general office support role
Ability to manage inbound calls, visitor interactions, and routine office tasks with strong attention to detail
Strong data entry skills with careful attention to accuracy and detail
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Familiarity with Asana or other task management platforms used to organize assignments and deadlines
Clear written and verbal communication skills, including the ability to document meeting notes effectively
Strong organizational skills with the ability to prioritize multiple responsibilities in a busy office setting

Job Responsibility

Perform data entry tasks with accuracy while maintaining up-to-date administrative records and files
Prepare, organize, and distribute documents, correspondence, and other office materials as needed
Coordinate calendars, meetings, and general scheduling needs for staff and internal activities
Take clear meeting notes and help track follow-up items to support team communication and accountability
Use tools such as Asana and Microsoft Office to monitor tasks, update information, and assist with day-to-day administrative workflows
Provide general administrative assistance across office operations to support departmental needs and priorities

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

New

Administrative Assistant

Do you possess excellent organizational skills and enjoy working in a fast-paced...

Location

United States , Hillsboro

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience as an Administrative Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in Microsoft Office suite
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask

Job Responsibility

Answering busy phone lines
Greeting walk-in guests
Handling general clerical responsibilities
Assisting with filing, copying, and faxing for multiple departments
Checking mail and emails daily
Responding to inquiries
Forwarding communication when necessary
Setting appointments
Handling filing
Assisting in coordinating schedules and activities

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

New

Administrative Assistant

We are looking for an experienced Administrative Assistant to support daily busi...

Location

United States , Bohemia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma, associate degree, or other two-year post-secondary training with at least 4 years of relevant administrative experience
Authorization to work in the United States and eligibility to work in the U.S. now and in the future
Demonstrated experience with core office support activities, including data entry, file maintenance, scheduling, and correspondence handling
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Ability to work onsite in Bohemia, New York and manage multiple responsibilities with strong attention to detail

Job Responsibility

Enter and maintain accurate information in internal records, databases, and filing systems to support efficient office operations
Coordinate meetings, conference calls, and schedules while ensuring participants receive the appropriate information and support
Manage incoming correspondence, direct inquiries to the appropriate contacts, and respond to routine office-related questions in a courteous manner
Support administrative activities across multiple functional areas and act as a reliable resource on day-to-day office matters
Review draft and final documents for completeness, formatting, and alignment with established administrative practices and procedures
Compile data, prepare summaries, and assist with reports related to budgets, project timelines, and operational metrics as needed
Handle sensitive materials and confidential documents with discretion while completing independent assignments and special projects
Assist with travel and expense-related tasks, including invoice support and use of tools such as Concur or similar expense management systems
Provide general office support such as photocopying, scanning, organizing materials, and maintaining orderly administrative workflows

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to join a construction ...

Location

United States , Anaheim

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative assistant, receptionist, or office support role
Ability to manage multiple tasks and remain organized in a busy office setting
Experience handling inbound calls with a detail-oriented and customer-focused approach
Comfortable collaborating with a team and providing support to more than one department
Willingness to learn new systems, tools, and internal procedures
Strong administrative skills, including data entry and general office coordination
Previous experience in a commercial or service-related environment is preferred

Job Responsibility

Manage a high volume of incoming landline calls, especially during peak seasonal periods, and direct inquiries efficiently
Provide front desk coverage when the regular receptionist is unavailable due to absence or scheduled time off
Deliver courteous and detail-oriented service to customers while responding to questions and routing requests appropriately
Assist the service department with day-to-day administrative work, including general office support and data entry tasks
Work closely with service team members to learn workflows, procedures, and department expectations
Train alongside service coordinators to help maintain coverage when other team members are out of the office
Complete additional clerical and administrative assignments between calls to help keep office operations running smoothly

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Palmetto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support or office coordination role
Hands-on QuickBooks experience is required
Experience processing, opening, and closing service or work orders
Bilingual communication skills are required, with Spanish and English strongly preferred
Strong organizational skills with the ability to maintain accurate records and documentation
Ability to manage multiple tasks effectively in a fast-paced, evolving work environment
Proficiency in administrative support activities such as inbound call handling, data entry, and general office assistance

Job Responsibility

Manage the creation, update, and completion of service and work orders with a high level of accuracy and timeliness
Coordinate routine administrative activities that help keep office operations running smoothly each day
Monitor order progress, provide status updates, and work with internal teams to ensure information is current and complete
Organize files, records, and supporting documents so they remain easy to access and properly maintained
Perform general front-office and clerical tasks, including data entry, call handling, and receptionist support as needed
Respond to changing priorities by balancing multiple assignments while maintaining consistent attention to detail

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

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