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Administrative Assistant

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Atria Senior Living

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Location:
United States , Newburyport

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

19.00 USD / Hour
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Job Responsibility:

  • Performs the administrative and business office services tasks as assigned by the Community Business Director
  • Assists the Community Business Director with accounts receivable function to include maintaining resident data in systems and files
  • Assists the Community Business Director with accounts payable to include coding of invoices, data entry into systems
  • making copies and filing of vendor files
  • Assists the Community Business Director with payroll functions by running daily punch reports, correcting missed punch corrections and supporting pay period end functions and filing
  • train staff to proper time clock procedures
  • Assists the Community Business Director with human resource functions such as new hire orientation, enrollment and plan changes
  • maintaining of personnel files and tracking of FMLA, Worker’s Compensation, and other programs as assigned
  • Assists the Community Business Director with month end close procedures in collection of month end accruals from department heads
  • assists with account research as necessary
  • Assists with direct phone coverage with receptionist staff
  • Manages and orders community office supplies as needed
  • May drive company vehicle from community to social and other various destinations (only if required by community)
  • Supports sales effort by scheduling tours, completing phone inquiries, conducting tours as needed
  • May perform other duties as needed and/or assigned

Requirements:

  • High school diploma or general education degree (GED)
  • or one (1) to three (3) months related experience and/or training
  • or equivalent combination of education and experience
  • Proficient computer skills with experience using Microsoft Office and ability to navigate the internet
  • Must successfully complete all Atria specified training programs
  • State required training guidelines
  • Able to read and comprehend simple instructions, short correspondence, and memos
  • Ability to write simple correspondence
  • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
  • Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
  • Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions
  • Ability to deal with problems involving a few concrete variables in standardized situations
  • Able to work various schedules and shifts as needed
What we offer:
  • Competitive salary
  • Paid holidays and paid time off
  • Comprehensive health plans
  • Professional development opportunities
  • Tuition reimbursement
  • Employee loyalty rewards program
  • Retirement savings plan with employer contribution
  • Awards and recognition
  • Health and safety

Additional Information:

Job Posted:
January 03, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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