Administrative Assistant

• Extensive calendar and time management
• consistently reviews calendar for changes, continually monitors and handles scheduling conflicts
• Builds and maintains excellent client relationships
• stays on top of relevant client information
• May coordinate detailed travel reservations and ensures changes or problems are resolved and communicated
• Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner
• May prepare both routine and confidential correspondence and reports
• Proactively monitors the need for follow-up meetings and initiates planning as appropriate
• Compiles and submits accurate expense reports as required
• Addresses miscellaneous tasks as requested or designated by other office leaders
• Demonstrates initiative and planning
• capable of anticipating
• Professional appearance and calm demeanor
• capable of consistently maintaining a high level of composure, confidentiality
• professionalism and job focus
• Front desk reception
• greets visitors, screens incoming calls and handles accordingly
• Coordinate and maintain conference rooms
• copy room
• and ensures the overall office is maintained
• Sorts and distributes incoming & outgoing mail
• Orders and maintains office supplies and kitchen supplies
• Order office catering and set-up
• Handles and maintains office equipment
• copiers, phones, etc
• Updates phone lists
• filing
• copies
• faxes
• data entry
• and other clerical functions
• Communicates with office of the building and Security on various communication
• Registers guests with security using the office online portal
• Provides support to the Investment Team
• Remotely Assists the Channing Global Team in Florida office as needed
• Remotely Assists the Regional Director in the Atlanta office as needed
• Assists the Office Manager/ Executive Assistant as it relates to the co-CEO’s support
• office management
• IT management and relations
• Client relations
• event planning
• HR clerical support
• May assist the Client Service department to build presentation decks

• 5 years minimum experience in Administrative Assistant supporting a senior level team with Associates Degree
• 3 years minimum experience in Administrative Assistant supporting a senior level team with a Bachelor’s Degree
• Previous Finance industry experience preferred
• Excellent Microsoft
• Outlook email and calendar skills
• Proficient in Microsoft Office programs
• Excellent organization skills and attention to detail
• Excellent verbal and written communication skills
• Excellent phone skills and internal/external customer service
• Excellent collaboration skills to support working within cross-functional teams
• Ability to multi-task and work efficiently with a high degree of accuracy
• Demonstrates a sense of urgency with completing tasks
• High-level of professionalism
• positive attitude and team-player mentality

Previous Finance industry experience preferred

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan