Administrative Assistant Job at American Career College (Richardson)

Job Description

At West Coast University, we share a passion for students and transforming healthcare education! As an associate for a certified Great Place to Work, you will join a collaborative, student-centric culture valuing academic integrity, mutual respect, student learning, service, responsiveness, innovation, diversity, and stewardship. As a part of this team, you will guide students to do more than change their own lives – you will help change the lives of every patient they care for throughout their career.

Job Responsibility

Perform administrative responsibilities by drafting correspondence and reports, communicate with management, faculty, staff, and students, maintains calendars, maintain office records and budgets, process and review mail, arrange meetings, receptions, dinners, conferences, and travel arrangements to ensure professionalism and efficiency in all office operations
Assist and coordinate the flow of incoming and outgoing communications by routing documents to and from appropriate parties including obtaining signatures, gathering, and relaying information as needed and returning signed documents to requestors
Responsible for completing expense reports
gather receipts, scan, and enter information in Concur or Excel, and review
Assist department with company events
research and arrange payment to vendors, caterers, venues, and conferences
Assist with event set-up and break down, and other miscellaneous event coordination
Schedule, organize, and facilitate meetings and events with appropriate offices and agencies, advise/contact participants or invited guests, prepare agendas and programs, arrange for audiovisual and associated support equipment
Order and pick up meals and/or refreshments for meetings and other special events
Coordinate travel for multiple team members
researching and booking flights, hotels, and transportation
Prepare meeting materials, post agendas, and take minutes
maintain permanent records and files
adhere to established procedures relating to minutes, agendas, posting of notices, etc
Coordinate incoming and outgoing mail distribution as instructed, prepare labels, mailings, and FedEx packages

Requirements

A minimum of one year’s experience performing increasingly complex and highly responsible office and administrative/secretarial support work of which involved administrative support work in an academic or business office environment preferred
Comprehensive knowledge of office systems, practices, and administration
Proficient skills and experience in Microsoft Office computer software systems that includes word processing, spreadsheets, and presentation software
Principles and practices of classifying, indexing, processing, retrieving, and controlling a large volume of records
High school graduate or equivalent required
Associates degree or coursework in accounting, administrative and personnel management, and data processing preferred

Nice to have

Associates degree or coursework in accounting, administrative and personnel management, and data processing preferred
A minimum of one year’s experience performing increasingly complex and highly responsible office and administrative/secretarial support work of which involved administrative support work in an academic or business office environment preferred

What we offer

medical
dental
vision
flexible spending accounts
401(k) match
paid time off
holidays
parental leave
tuition reimbursement
adoption assistance
health savings accounts
employee discounts
commuter benefits
company paid life, AD&D and LTD insurance

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Administrative Assistant

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