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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Newtown Square · Job Posted June 15, 2026
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Job Description

We are looking for a dependable part-time Administrative Assistant to support daily administrative operations for a well-organized workplace in Newtown Square, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys creating an organized office environment, assisting with front desk activities, and keeping essential business functions running smoothly. The role requires a hands-on individual who can balance office coordination, vendor and supply oversight, and basic accounts payable support primarily onsite working Monday through Thursday for 26 hours a week.

Job Responsibility

  • Coordinate day-to-day office activities to ensure the workplace remains organized, efficient, and fully supported
  • Welcome visitors, manage front desk interactions, and serve as a courteous first point of contact for employees and guests
  • Monitor inventory levels for office materials and place orders as needed to maintain uninterrupted operations
  • Oversee the distribution, storage, and upkeep of office supplies and related administrative resources
  • Assist with accounts payable tasks, including processing invoices and supporting accurate financial documentation
  • Provide general administrative support such as scheduling, correspondence handling, and record maintenance
  • Help maintain office procedures and support operational updates as business needs evolve
  • Work closely with internal teams to address workplace needs and ensure a positive day-to-day office experience

Requirements

  • At least 2 years of experience in office management, administrative support, or a similar business support role
  • Practical experience handling front desk or receptionist responsibilities in a detail-oriented environment
  • Ability to manage office supply purchasing, inventory tracking, and vendor coordination
  • Familiarity with accounts payable processes and basic invoice or expense support
  • Strong organizational skills with the ability to manage multiple priorities effectively
  • Clear written and verbal communication skills and a detail-oriented customer-service approach
  • Comfortable working in a hybrid arrangement that is expected to transition to mostly onsite attendance

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • enrollment in company 401(k) plan
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