Administrative assistant, Randstad

Randstad

Location:
Canada, Montreal

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

The administrative assistant will serve as the first point of contact, ensuring a welcoming atmosphere, as well as supporting management in daily operations to keep the office running smoothly.

Job Responsibility:

Greet and assist visitors in a friendly and professional manner
Maintain the office calendar, schedule meetings and coordinate appointments
Maintain conference room booking schedule
coordinate technology set up for meetings
Support meetings by offering beverages, oversee catering and arranging lunches
Manage incoming and outgoing mail and packages
Order and maintain office supplies and equipment
Support the team with basic administrative tasks, including preparing documents and presentations
Ensure the reception area and common spaces are clean and organized
Place calls for and coordinate miscellaneous services with the building management
Organize and maintain the executives' schedule
Plan, prioritize and coordinate meetings, appointments and events
Plan and book travel itineraries, accommodations and transportation
Manage expense reports and reimbursements
Prepare communications, correspondence and various texts in both French and English
Maintain files, records and confidential documents

Requirements:

College diploma or an equivalent combination of education/experience in an administrative support role
Proven experience in a receptionist, office assistant, or similar role
Friendly, professional, and approachable demeanor
High collaboration and a team player approach
Excellent verbal and written communication skills, in both English and French
Ability to work with sensitive or confidential material
Proficient in MS Office (Word, Excel, Outlook) and office management software, including table creation, mail merges and basic formatting
Strong organizational skills, with attention to detail and time management
Ability to multitask and prioritize tasks in a fast-paced environment
Ability to work well with minimal supervision

What we offer:

Easy access to public transportation
Comprehensive insurance program as of day 1, paid for by the company
RRSP contribution by employer
3 weeks vacation
Amazing culture and collaborative team

Additional Information:

Job Posted:
May 26, 2025

Expiration:
June 23, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Administrative assistant

Randstad

Location:Canada, Montreal

Category:Office Administration

Contract Type:Employment contract