Administrative Assistant

• Prepare and manage the shipping of tax returns, ensuring all documents are accurately compiled and sent in a timely manner
• Download and handle critical documents such as 1040 and 1120 forms, ensuring compliance and accuracy
• Oversee the processing of paper-based tax returns, including managing physical mailings for documents that cannot be e-filed
• Work with confidential workpapers, maintaining strict attention to detail and security protocols
• Utilize multiple software systems simultaneously to track, organize, and process administrative tasks effectively
• Support the team during peak deadlines by managing tasks with precision and meeting tight turnaround times
• Assist with data entry and filing to maintain organized and accessible records
• Provide administrative office support to ensure smooth operations during busy periods
• Adapt to changing priorities and workloads, particularly during high-pressure tax deadlines
• Collaborate with team members to ensure timely completion of all administrative requirements

• Proven experience in an administrative role, preferably within a corporate or accounting setting
• Strong technical skills with the ability to navigate multiple systems and software simultaneously
• Exceptional attention to detail and accuracy, especially when working with sensitive data
• Ability to multitask and manage a high volume of tasks in a fast-paced environment
• Familiarity with accounting or tax processes is a plus, though not required
• Effective communication skills and a detail-oriented approach
• Comfortable handling confidential information with discretion
• Willingness to work extended hours, including weekends, during peak deadlines

Familiarity with accounting or tax processes

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan