Administrative Assistant Job at Robert Half (San Francisco)

Administrative Assistant

Robert Half

Location:
United States , San Francisco

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

Save Job

Apply Position

Job Description:

We are looking for an organized Administrative Assistant to provide day-to-day support for the office. This position will partner closely with leadership and cross-functional teams, including finance and legal, to keep administrative processes running smoothly. The ideal candidate brings strong office coordination experience, excellent attention to detail, and strong Spanish language communication skills.

Job Responsibility:

Coordinate daily administrative activities for the office, ensuring schedules, documents, and general operations remain organized and efficient.
Support the manager and internal team members with correspondence, calendar updates, meeting logistics, and routine office requests.
Prepare, review, and track invoices while working with finance contacts to help maintain accurate records and timely processing.
Assist with document handling and administrative tasks related to legal and business support functions.
Manage confidential information with discretion and maintain organized files, reports, and office documentation.
Serve as a point of contact for Spanish-speaking communication needs, including verbal support and written translation when required.
Use Microsoft Office tools to create reports, update spreadsheets, draft communications, and maintain administrative records.
Help address operational issues and follow up on outstanding administrative items to support a well-run office environment.

Requirements:

At least 2 years of experience in an administrative or office support role.
Fluency in Spanish, including the ability to communicate clearly and assist with translation.
Demonstrated experience handling administrative duties such as scheduling, document preparation, and office coordination.
Familiarity with invoice processing and supporting finance-related administrative work.
Ability to assist with sensitive information and maintain confidentiality in a workplace setting.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Strong organizational skills, attention to detail, and the ability to manage multiple priorities in an onsite office environment.

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
May 11, 2026

Employment Type:

Fulltime

Work Type:

On-site work

Robert Half - All Job Offers

Job Link Share: