Administrative Assistant Job at Robert Half (Morristown)

New

Administrative Assistant

The Administrative Assistant provides broad operational and administrative suppo...

Location

Brazil , Sao Paulo

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business administration, Accounting, International Trade, Logistics, or a related field preferred
Previous experience in administrative support, customer service, finance support, or operations coordination
Experience with accounts payable/receivable and import or logistics processes is desirable
Proficiency in Microsoft Office, especially Excel, Word, and Outlook
English proficiency required
additional language skills are a plus

Job Responsibility

Provide day-to-day administrative support to the business and leadership team
Maintain organized electronic and physical records, files, and operational documents
Assist with preparation of reports, spreadsheets, forms, and internal correspondence
Support scheduling, meeting coordination, document control, and follow-up on pending tasks
Serve as a first point of contact for customer inquiries by email, phone, and other communication channels
Support order follow-up, delivery coordination, issue resolution, and customer communication
Maintain accurate customer records and help ensure a high standard of service and responsiveness
Coordinate internally with sales, operations, and clinical/commercial teams to address customer needs
Process supplier invoices and supporting documents for payment
Monitor payment schedules and assist in ensuring timely settlement of obligations

What we offer

Competitive salary and benefits
Opportunities to thrive and grow
Engaged and inclusive global teams

Fulltime

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience providing administrative support in an office setting
Ability to handle inbound calls effectively and communicate clearly with a wide range of individuals
Strong data entry skills with consistent accuracy and attention to detail
Experience performing receptionist or front-desk duties in a detail-oriented environment
Proficiency with general office procedures, document management, and administrative tasks
Strong organizational skills with the ability to manage multiple priorities effectively
Reliable interpersonal skills and a customer-focused approach to daily interactions

Job Responsibility

Manage day-to-day administrative activities to help the office run smoothly and efficiently
Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers
Welcome visitors and handle front-desk responsibilities in a courteous and service-oriented manner
Enter, update, and maintain records with a high level of accuracy and attention to detail
Prepare, organize, and file documents to support office operations and departmental needs
Coordinate general clerical tasks such as scheduling, correspondence, and routine office support
Monitor administrative workflows and assist with ongoing office processes as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support HR-rela...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support, HR operations, employee services, or a related office environment
Strong customer service and communication skills with the ability to handle inquiries professionally and clearly
Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint
Ability to manage documentation, maintain accurate records, and work carefully within databases or online systems
Familiarity with HR processes such as payroll, benefits, onboarding, leave administration, or employee record management
Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced setting
Ability to work collaboratively across departments and support issue resolution through effective follow-up and coordination

Job Responsibility

Manage incoming employee questions related to HR policies, procedures, and workplace practices, ensuring each request is addressed promptly and accurately
Record, track, and close employee interactions in electronic systems while maintaining complete and organized documentation
Support the resolution of escalated concerns by coordinating with internal HR teams and other departments to provide effective follow-up
Contribute to onboarding and team development by assisting with the training of new staff members and sharing process knowledge
Collaborate with shared services groups such as payroll, benefits, recruiting, IT, and security to ensure employee support activities are completed thoroughly
Maintain filing systems, prepare reports, update templates, conduct research, and organize department materials as needed
Process employee pay-related updates, including merit increases, promotions, and compensation adjustments, and verify that all required information is entered correctly
Respond to routine payroll, timekeeping, and benefits questions, serving as a point of contact between employees, managers, and service teams to resolve issues
Coordinate documentation and follow-up for leaves of absence, disability claims, workers’ compensation matters, accommodations, and new employee paperwork, ensuring all required parties remain informed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

A tax consultant firm in Shelton, CT is seeking a detail-oriented Administrative...

Location

United States , Shelton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative assistant, office support, or customer service experience preferred
Strong organizational skills and attention to detail
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Ability to manage multiple priorities in a deadline-driven environment
Professional communication skills and customer-focused approach
High school diploma or equivalent required
additional business or office training is a plus

Job Responsibility

Answer and direct incoming calls, emails, and client inquiries
Schedule appointments, maintain calendars, and coordinate meetings
Prepare, organize, and file client and tax-related documentation
Perform data entry and maintain accurate records in internal systems
Assist with scanning, copying, mailing, and other clerical duties
Support office organization, supply management, and general administrative workflow
Maintain confidentiality when handling sensitive client and financial information
Provide additional administrative support to the team as needed

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

A respected religious nonprofit organization is seeking a highly organized and d...

Location

United States , Ashburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of strong administrative support experience
Prior experience supporting C-level executives is highly preferred
Proven ability to manage heavy scheduling and coordinate travel arrangements
Experience supporting a board is preferred
Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Highly tech-savvy with the ability to learn new tools and systems quickly
Excellent verbal and written communication skills
Strong organizational skills with the ability to multitask effectively in a fast-paced environment

Job Responsibility

Manage heavy calendar scheduling and coordinate meetings and appointments
Arrange travel plans, itineraries, and related logistics
Provide administrative support to leadership and the board
Prepare, format, and edit documents, presentations, and correspondence
Maintain organization and efficiency in a fast-paced office environment
Support daily administrative operations and assist with special projects as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are seeking an Administrative Assistant with 1+ years of office experience to...

Location

United States , Ashburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 1+ years of administrative or office experience
Advanced proficiency with Microsoft Office, especially PowerPoint, Outlook, and Excel
Strong data entry and spreadsheet management skills
Experience creating or formatting marketing materials
Familiarity with Canva, or the technical aptitude to learn it quickly
Professional communication skills and strong attention to detail

Job Responsibility

Create and edit PowerPoint presentations
Manage Outlook calendars, emails, and correspondence
Perform accurate data entry in Excel spreadsheets
Assist with the development and formatting of marketing materials
Support general administrative and office operations as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...

Location

United States , Delray Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 10 years of experience supporting HR or administrative functions in an office environment
Demonstrated experience assisting with recruiting coordination, interviewing logistics, onboarding, and orientation activities
Proficiency in Microsoft Word and comfort with basic office systems and administrative procedures
Strong organizational skills with the ability to manage multiple priorities and deadlines effectively
Excellent verbal and written communication skills with a thoughtful approach to internal and external interactions
Ability to handle sensitive information with discretion and maintain confidentiality
High attention to detail and a dependable work style suited to a fast-paced team setting

Job Responsibility

Coordinate interviews, schedule meetings, and manage calendars to keep recruitment and office activities running efficiently
Prepare and maintain employee and office records with accuracy, organization, and attention to confidentiality
Support onboarding for new employees by gathering documentation, arranging orientation logistics, and ensuring required materials are ready
Assist with general administrative tasks such as document preparation, correspondence, filing, and data entry using Microsoft Word and other office tools
Serve as a point of contact for internal administrative requests and help route questions to the appropriate team members
Track recruitment and personnel-related paperwork to help maintain timely and compliant workflows
Provide day-to-day office support that helps leadership and staff stay organized, informed, and productive

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to support the Service Department...

Location

United States , Deerfield Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office environment, preferably within construction, contracting, or service operations
Strong data entry and document management skills with the ability to keep records accurate and up to date
Ability to coordinate multiple service requests, schedules, and priorities in a fast-moving setting
Comfortable communicating by phone and email with customers, subcontractors, and internal teams in a clear and courteous manner
Familiarity with invoicing, payment processing, accounts receivable support, or general billing administration
Proficiency with common office software and the ability to learn or work within job tracking and project management systems
Strong organizational skills, attention to detail, and follow-through when handling paperwork and deadlines
Background in receptionist duties, inbound call handling, or general administrative office support is preferred

Job Responsibility

Coordinate service requests, warranty activity, and small-scale work orders to help the department meet deadlines and maintain smooth operations
Maintain current service records in company systems, including updating job details, tracking progress, and organizing supporting documentation
Communicate with subcontractors, technicians, customers, managers, and internal team members to arrange service work and provide ongoing status updates
Manage daily scheduling for field carpenters in partnership with the Service Manager and distribute schedule changes through email as needed
Create and maintain job files
Collect, organize, and attach paperwork needed to support customer invoicing and internal recordkeeping
Monitor subcontractor compliance documentation, including workers’ compensation and liability insurance requirements, before work proceeds
Build spreadsheets and periodic reports to monitor open service items, project costs, and other department metrics for management review

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

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