Administrative Assistant Job at Robert Half (Brooklyn)

New

Administrative assistant

We are looking for an organized Administrative Assistant to support daily office...

Location

United States , Pleasantville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support or office coordination role
Demonstrated ability to handle high-volume inbound calls with professionalism and courtesy
Strong data entry skills with a high level of accuracy and attention to detail
Working knowledge of QuickBooks for basic bookkeeping or financial administrative tasks
Proficiency with standard office software and general computer applications
Excellent organizational skills with the ability to manage multiple priorities effectively
Strong written and verbal communication skills
Ability to work on-site in Pleasantville, New York

Job Responsibility

Manage incoming phone calls effectively, direct inquiries to the appropriate contacts, and ensure callers receive timely assistance
Enter, update, and maintain business information in internal records with a strong focus on accuracy and completeness
Support day-to-day administrative activities such as scheduling, document preparation, filing, and coordination of office tasks
Assist with bookkeeping-related functions by using QuickBooks to organize financial records and process routine entries
Monitor and organize office documentation so materials are easy to access and current
Communicate with internal team members and external contacts to help keep administrative processes moving efficiently

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
At least 3 years of experience in an administrative support role, preferably assisting senior leaders in a fast-paced, detail-focused environment
Strong written and verbal communication skills with the ability to interact effectively across teams
Excellent organizational skills and close attention to detail
Ability to manage multiple priorities, adapt to changing demands, and meet deadlines consistently
Demonstrated problem-solving ability and a proactive approach to ownership of assigned work
Strong relationship-building skills and the ability to work well with a range of stakeholders
Proficiency with Microsoft Office Suite, along with comfort handling general administrative office tasks, inbound calls, and data entry

Job Responsibility

Support multiple team members with day-to-day administrative coordination, ensuring schedules, communications, and routine tasks are handled efficiently
Oversee busy calendars by arranging meetings, resolving scheduling conflicts, and confirming all related logistics in advance
Coordinate domestic and/or international travel plans, including transportation, lodging, and itinerary details
Prepare and submit expense documentation accurately, track receipts, and follow up on reimbursements within required timelines
Maintain office supply levels and help ensure shared equipment remains stocked, organized, and operational
Contribute to special assignments such as event coordination, operational support activities, and administrative process improvements
Provide coverage for other administrative team members when needed to help maintain consistent support across the office
Assist with front-office and communication tasks, including handling inbound calls, greeting visitors, and supporting general office administration
Perform data entry and record upkeep with a high degree of accuracy and attention to detail

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an organized Administrative Assistant to support onsite opera...

Location

United States , Camden

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, reception, or a related business support role
Background in hospitality, hotel operations, catering support, or meeting coordination is strongly preferred
Proficiency with Microsoft Office applications and confidence using computer-based systems for scheduling and record management
Ability to handle inbound calls and in-person interactions with strong customer service skills
Accurate data entry skills with careful attention to organization and detail
Flexibility to work Monday through Friday with availability for early event setup or extended coverage when business needs require it
Strong communication and multitasking abilities with a proactive approach to supporting office and event operations

Job Responsibility

Coordinate meeting and event arrangements, including room preparation, supply setup, and post-event breakdown
Serve as a primary point of contact for inbound calls, visitors, and general office inquiries while maintaining a welcoming environment
Organize catering requests by working with vendors, internal teams, and building management to ensure smooth delivery and service
Prepare conference and meeting spaces with necessary items such as beverages, serving materials, and presentation support resources
Perform administrative tasks such as scheduling, document handling, filing, and maintaining accurate office records
Enter and update business information in internal systems with a high level of accuracy and attention to detail
Support daily office operations by monitoring shared spaces, coordinating logistics, and assisting with team needs as they arise
Use Microsoft Office tools to create correspondence, manage calendars, track information, and support routine reporting

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant with relevant experience to help ...

Location

United States , Aurora

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative, front desk, or dental office support position
Practical knowledge of dental insurance verification, benefits coordination, and claims administration
Proficiency with Dentrix dental software in a clinical or dental office setting
Experience scheduling appointments, managing patient check-in processes, and maintaining organized office records
Understanding of dental terminology, insurance concepts, and standard dental practice workflows
Strong written and verbal communication skills with a detail-oriented and service-focused demeanor
High level of accuracy, organization, and ability to manage multiple priorities in a fast-paced environment
Familiarity with patient privacy standards and confidential handling of sensitive information

Job Responsibility

Welcome patients upon arrival, guide them through intake and departure procedures, and create a welcoming front office experience
Review dental coverage details before visits by confirming eligibility, benefits, and plan information with insurance providers
Prepare and transmit claims, track unpaid items, apply payments accurately, and assist with resolving outstanding account issues
Communicate expected out-of-pocket costs, co-pay amounts, and coverage information so patients understand their financial responsibilities
Keep patient files current by updating personal details, insurance records, and supporting documentation with a high degree of accuracy
Use Dentrix to organize calendars, maintain account information, document office activity, and support day-to-day administrative workflows
Partner with providers and office staff to maintain an efficient schedule and support steady patient movement throughout the day
Process payments, issue receipts, and complete routine clerical work such as scanning, filing, correspondence, and data entry
Follow confidentiality requirements and office procedures to protect patient information and support compliant operations

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

New

Administrative Assistant

We are looking for a reliable and detail-oriented Administrative Assistant to su...

Location

United States , Eagan

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven administrative support experience in an office environment
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to handle multiple tasks and prioritize effectively
Comfortable working independently and as part of a team
Experience with calendar management and document preparation

Job Responsibility

Manage calendars, schedule meetings, and coordinate appointments
Prepare and edit documents, reports, and correspondence
Handle incoming calls, emails, and mail distribution
Maintain filing systems and ensure records are up to date
Order office supplies and manage inventory
Assist with travel arrangements and expense reporting
Support internal team communications and project tracking
Provide general administrative support across departments

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to support a busy office in Grand...

Location

United States , Grand Rapids

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, office support, receptionist, or similar coordination role
Ability to manage multiple priorities in a fast-paced environment while maintaining strong attention to detail
Comfortable working with payroll-related follow-up tasks, timecard collection, and data entry responsibilities
Proficiency with Microsoft Office, including Word, Outlook, Teams, and basic Excel functions
Strong communication skills with a detail-oriented, positive, and service-oriented approach
Willingness to learn new software and internal systems with limited ramp-up time
Dependable work ethic, sound organizational skills, and a proactive attitude toward supporting the team

Job Responsibility

Monitor and collect employee timecards to help ensure payroll information is complete and submitted on schedule
Provide day-to-day administrative support for the office, including data entry, document handling, and general coordination tasks
Assist with onboarding activities such as preparing hiring paperwork, supporting processing requirements for all candidates, and organizing materials for new employee orientation
Respond to inbound calls and direct inquiries professionally while helping maintain smooth front-office operations
Work closely with team members across multiple locations to gather information and support shared administrative needs
Use Microsoft Office applications and internal platforms to update records, track details, and complete routine office processes
Learn office-specific systems and follow established procedures to support accurate and efficient administrative workflows

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to join a team in Baton Rouge, Lo...

Location

United States , Baton Rouge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, office support, front desk, or related position
Strong verbal and written communication skills with the ability to provide attentive customer service in person, by phone, and through email
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Accurate data entry skills with close attention to detail and record-keeping quality
Ability to manage multiple tasks, stay organized, and prioritize work in a fast-paced office setting
Experience handling inbound and outbound calls, scheduling appointments, and maintaining organized documentation
Comfortable working with confidential employee, customer, and vendor information with attention to detail

Job Responsibility

Welcome applicants and visitors at the front desk, provide basic guidance, and connect them with the appropriate HR contact for next steps
Assist with onboarding coordination by preparing materials and keeping employee documentation accurate, current, and well organized
Provide day-to-day administrative support across the office, including scheduling, correspondence, and general clerical assistance
Organize and maintain both paper and electronic files for invoices, statements, tax records, and personnel documents, including scanning and indexing records for easy retrieval
Enter and update customer and vendor details in company systems while ensuring information is complete and accurate
Communicate with customers and vendors to respond to questions, resolve billing concerns, and obtain required documents such as W-9s and Certificates of Insurance
Monitor document expiration timelines and follow up with external contacts to secure renewals before deadlines are missed
Manage office and operational supply inventory by tracking needs and placing orders in a timely manner
Sort, distribute, prepare, and send incoming and outgoing mail, including invoices, checks, financial paperwork, and business correspondence

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

Dayton area company is seeking a detail-oriented and organized Administrative As...

Location

United States , Dayton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative or office support experience preferred
Strong communication and organizational skills
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Ability to multitask and prioritize effectively
High attention to detail and accuracy
Professional and positive attitude

Job Responsibility

Answer and direct phone calls and emails
Schedule meetings and maintain calendars
Prepare documents, reports, and correspondence
File, scan, and organize records
Data entry and database updates
Support office staff with general administrative tasks
Handle incoming and outgoing mail
Maintain office supplies and assist with ordering

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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