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We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.
Job Responsibility
Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies
Providing real-time scheduling support by booking appointments and preventing conflicts
Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
Screening phone calls and routing callers to the appropriate party
Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research
Greet and assist visitors
Maintain polite and professional communication via phone, e-mail, and mail
Anticipate the needs of others in order to ensure their seamless and positive experience
Requirements
Prior administrative experience
Excellent computer skills, especially typing
Attention to detail
Desire to be proactive and create a positive experience for others