Administrative Assistant Job at Robert Half (San Jose)

New

Administrative Assistant

Enter and retrieve information contained in computer databases using a keyboard,...

Location

United States , St. Louis

Salary:

22.00 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Job Responsibility

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...

Location

United States , St. Rose

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative assistant, receptionist, or general office support role
Proficiency in data entry with strong attention to detail and accuracy
Comfortable handling inbound calls and interacting professionally with clients, vendors, and staff
Ability to manage filing, scanning, copying, and document organization tasks efficiently
Strong communication and interpersonal skills in a front-office environment
Ability to prioritize multiple assignments and remain organized throughout the workday
Availability to work a flexible Monday through Friday schedule of 32 to 40 hours per week

Job Responsibility

Manage front desk coverage by welcoming visitors, answering inbound calls, and directing inquiries to the appropriate contacts
Prepare and support billing-related administrative tasks with accuracy and timely follow-through
Enter, update, and maintain information in office records and administrative systems
Copy, scan, organize, and upload documents to ensure files are complete and easy to access
Label, sort, and file paperwork to maintain an orderly and efficient records system
Provide general administrative support for day-to-day office operations and team needs
Coordinate routine document handling and clerical tasks while meeting deadlines and quality standards

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

New

Administrative Assistant

We are looking for an experienced Administrative Assistant to support daily offi...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, receptionist, or office support role
Strong attention to detail and the ability to handle tasks accurately
Confident verbal and written communication skills for phone and email interactions
Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
Ability to manage appointments, organize schedules, and prioritize multiple responsibilities
Customer service skills with a detail-oriented and approachable demeanor
Comfortable handling both inbound and outbound calls in a business environment.

Job Responsibility

Manage incoming phone calls and route inquiries to the appropriate team members with efficiency
Welcome visitors and represent the organization with a courteous and business-appropriate demeanor
Coordinate calendars and arrange appointments to help maintain an organized daily workflow
Prepare, update, and maintain records, reports, and correspondence with a high level of accuracy
Support email communication by drafting responses, forwarding messages, and monitoring shared inbox activity
Enter and review data in internal files and spreadsheets to ensure information remains current and reliable
Use Microsoft Word, Excel, Outlook, and PowerPoint to create documents, track information, and support administrative needs
Assist with general office coordination and provide dependable support for routine administrative tasks
Place outbound calls as needed to confirm details, share updates, or gather information related to office activities.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an experienced Administrative Assistant to support human reso...

Location

United States , San Antonio

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience supporting human resources or closely related administrative functions
Prior experience in an industry setting with exposure to fast-paced, high-volume HR operations
Working knowledge of employee leave processes, HR record maintenance, and day-to-day personnel administration
Basic to intermediate Microsoft Excel skills, including data entry, tracking, and simple reporting
Ability to organize information, analyze workforce-related data, and present findings clearly to leadership
Familiarity with HR systems or HRIS platforms
experience with Oracle HRMS is preferred
Understanding of union environments and collective bargaining considerations is strongly preferred
College education is preferred, but equivalent practical experience will also be considered

Job Responsibility

Coordinate day-to-day HR administrative activities, ensuring employee information, records, and documentation remain accurate and up to date
Monitor attendance and timekeeping details, identify discrepancies, and support follow-up actions with the appropriate teams
Maintain organized files related to employee relations matters, including progressive discipline documentation and other personnel records
Support staffing and retention efforts by assisting with onboarding activities, employee communications, and routine follow-through on workforce needs
Prepare spreadsheet trackers, summaries, and recurring reports to help leadership monitor HR and business trends
Develop clear presentations that communicate staffing updates, operational impact, and relevant workforce data to management
Assist with employee leave administration and related recordkeeping in alignment with company practices and site requirements
Work within HR systems, including Oracle-based platforms when applicable, to enter data, retrieve information, and support daily transactions
Contribute to a union-site HR environment by handling administrative tasks that require awareness of labor agreements and related processes

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

We are seeking a detail-oriented and organized Administrative Assistant to suppo...

Location

United States , Menlo Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
additional administrative training is a plus
1–3 years of administrative or office support experience preferred
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational, communication, and multitasking skills.

Job Responsibility

Answer and direct phone calls, emails, and other communications
Schedule meetings, maintain calendars, and coordinate appointments
Prepare, file, and maintain documents and records
Assist with data entry, reporting, and basic administrative tasks
Order and manage office supplies
Provide general support to staff and assist with special projects as needed.

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a highly organized onsite Administrative Assistant to support...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of administrative support experience, preferably in a mission-focused organization
Demonstrated ability to manage multiple assignments independently while maintaining accuracy and meeting deadlines
Strong written and verbal communication skills, including the ability to produce clear correspondence and reports
Advanced proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
Experience scheduling appointments, coordinating meetings, and preparing detailed meeting minutes
Familiarity with Zoom and Google Workspace for communication, document coordination, and virtual collaboration
Excellent attention to detail, including strong spelling, grammar, and document review skills
Commitment to professionalism, inclusiveness, and culturally sensitive communication when working with diverse communities

Job Responsibility

Manage complex calendars for executive leadership and project team members, ensuring appointments, deadlines, and scheduling changes are handled accurately
Arrange meetings from start to finish, including coordinating logistics, preparing agendas or supporting documents, and recording clear meeting notes
Draft, revise, and format clear and accurate communications such as letters, reports, memoranda, and instructional materials for internal and external audiences
Organize, maintain, and retrieve electronic and paper records so project and administrative documents remain accurate and accessible
Process incoming and outgoing mail and distribute materials promptly to the appropriate recipients
Prepare, assemble, and print packets, presentations, and other materials needed for meetings, projects, and leadership updates
Provide administrative support for project activities by tracking tasks, responding to requests, and helping keep multiple priorities on schedule
Assist with basic account tracking and routine bookkeeping activities under leadership guidance
Set up and support virtual meetings using Zoom and similar tools to ensure sessions run efficiently for participants

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

Robert Half is the world’s first and largest specialized talent solutions firm t...

Location

United States , Chattanooga

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 1-year administrative assistant experience
Proficiency with MS Office or Google Suites
Excellent communication skills both written and verbal
Ability to work 100% onsite
All applicants will undergo background screening, drug screening, and provide positive references from past employment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

New

Administrative Assistant

We are looking for an Administrative Assistant to support leadership within a fa...

Location

United States , Manhattan Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience providing administrative support
Demonstrated ability to manage complex calendars with a high level of accuracy and discretion
Hands-on experience arranging business travel and coordinating related logistics
Strong organizational skills with the ability to handle multiple priorities in a fast-moving environment
Experience supporting executive meetings and managing associated scheduling details
Excellent written and verbal communication skills
Detail-oriented approach and sound judgment when working with confidential information

Job Responsibility

Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments
Organize domestic and potentially international travel plans, including flights, lodging, ground transportation, and itinerary preparation
Coordinate meeting logistics for executive sessions by securing rooms, confirming attendees, and distributing relevant materials in advance
Track schedule changes and communicate updates promptly to internal and external participants to maintain alignment
Support day-to-day administrative activities that help executives remain focused on business priorities
Prepare detailed travel agendas and confirm reservations to ensure seamless business travel experiences
Partner with stakeholders across the organization to align timelines, meeting needs, and executive availability

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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