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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Santa Monica

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Seeking an energetic, detail-oriented, and hard-working Administrative Assistant to provide comprehensive support to internal teams and maintain overall office operations. Ideal candidates will demonstrate strong work ethic, a positive attitude, and ability to balance a variety of tasks while taking pride in their work.

Job Responsibility:

  • Answer phones and take messages
  • Greet and direct office visitors
  • Prioritize mail and oversee deliveries
  • Coordinate daily lunch orders or catering
  • Order general office supplies
  • Maintain a stocked and tidy kitchen
  • Schedule meetings and update shared appointment calendars
  • Compose and type routine memos, emails, and meeting minutes
  • Process expense reports
  • Work with building management and third-party vendors to maintain office facilities
  • Organize domestic and international travel and lodging arrangements for multiple employees
  • Plan team social events
  • Assist with project and database work as needed
  • Exercise good judgment on all matters
  • Recommend improvements to office procedures or administrative processes to enhance efficiency or minimize costs

Requirements:

  • Bachelor’s or associate’s degree preferred
  • 1 year of administrative or office support experience preferred
  • Proficient in Microsoft Office, especially Outlook and Excel
  • Strong organizational and interpersonal skills
  • Acts with integrity, especially in confidential matters
  • Ability to work under pressure in a fast-paced environment
  • Takes ownership of tasks and accountability for completion
  • Able to prioritize and manage multiple/conflicting priorities calmly
  • Excellent attention to detail
  • Customer service mindset
What we offer:
  • Benefits package
  • daily lunch may be provided
  • covered parking depending on company policy
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 19, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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