CrawlJobs Logo

Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States, Los Angeles

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided

Job Description:

A financial firm based in West Los Angeles is currently seeking an Administrative Assistant on a contract-to-hire basis. In this onsite position, you will play a key role in providing comprehensive support to ensure the smooth operation of the office. The role is scheduled Monday through Friday, from 7:30 a.m. to 4:30 p.m.

Job Responsibility:

  • Uphold professionalism and strong communication skills, always prioritizing excellent client service
  • Handle sensitive materials and requests with the utmost confidentiality
  • Support office operations and assist in project tasks, following guidance on action items
  • Maintain and update the organization’s master calendar, ensuring all employee notifications and meetings are accounted for and prepared
  • Manage calendars by organizing, coordinating, and scheduling meetings to suit all stakeholders
  • Assist with issuing access devices and facilitating visitor guest passes
  • Coordinate travel arrangements, including transportation and lodging, while considering preferences and budget limitations
  • Monitor and track COPA Jira tickets to ensure timely resolutions and escalate as needed
  • Prepare and reconcile expense reports in a timely manner
  • Update and maintain the Salesforce CRM database, ensuring accurate contact information, meeting logs, and notes
  • Provide project management support by tracking tasks and progress as directed
  • Draft and edit correspondence and memos with a focus on clarity and grammatical precision
  • Assist in updating procedures and organizational rosters as required
  • Stay well-informed of policy changes and organizational updates
  • Serve as a professional and courteous point of contact to address internal and external calls, inquiries, and visitors
  • Ensure the office opens and closes properly each day and maintain adequate supply levels
  • Organize and oversee conference room usage, including setup for video conferencing, presentation materials, catering, and cleanup
  • Facilitate the weekly company lunch by managing food orders, setup, and post-event cleanup
  • Coordinate with facility vendors for services and submit online maintenance requests for issues such as lighting, HVAC, and plumbing concerns
  • Provide support to the Corporate Administration team, offering coverage when team members are out of office
  • Participate in annual fire drill meetings and serve as part of the emergency evacuation team
  • Help onboard new hires by assisting with orientation processes
  • Manage outgoing and incoming mail and packages, ensuring timely distribution
  • Perform other tasks and projects as assigned by the Vice President and Senior Office Manager

Requirements:

  • Bachelor’s degree from an accredited institution
  • Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook
  • Strong communication skills with the ability to manage email correspondence professionally
  • Experience in scheduling appointments and coordinating calendars
  • Ability to provide exceptional customer service and handle inbound and outbound calls
  • Skilled in data entry with attention to accuracy and detail
  • Capable of multitasking and prioritizing tasks in a fast-paced environment
  • Previous experience in administrative roles is preferred
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
July 10, 2025

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:
Welcome to CrawlJobs.com
Your Global Job Discovery Platform
At CrawlJobs.com, we simplify finding your next career opportunity by bringing job listings directly to you from all corners of the web. Using cutting-edge AI and web-crawling technologies, we gather and curate job offers from various sources across the globe, ensuring you have access to the most up-to-date job listings in one place.