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Wolverine Worldwide Logo Wolverine Worldwide · Office Administration

Administrative Assistant

United States, Rockford · Job Posted May 28, 2026
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Job Description

As the Administrative Assistant you will work directly with executive and other staff and will be responsible for performing a number of administrative duties which may require independent review, summation, calculation and analysis of information.

Job Responsibility

  • Manages travel arrangements, including arranging appropriate flights, visas, hotels, ground transportation and meeting agendas for extensive and complex international travel
  • Reconcile and expense corporate credit card accounts and travel expenses according to corporate travel policy and in timely manner
  • troubleshoot any reimbursement issues
  • Manages calendars, coordinates schedules, makes appointments, arranges meetings and events, prepares agendas, reserves and prepares facilities
  • Creation, production and distribution of ad hoc reports, documents and presentations
  • Composes and types correspondence from rough drafts, making changes in grammar, punctuation or spelling as needed, organizes and maintains confidential file system files correspondence and other records
  • Sorts and distributes incoming mail as well as preparing outgoing mail and packages, prepares customs documents
  • Exercises initiative, independent judgment and discretion in screening calls, greets and escorts visitors, and corresponds to written and oral requests for information
  • Coordinates on boarding of new employees, including electronics, office set up, business cards, and schedules introductory meetings
  • Coordinate other group needs: printing and binding for Group presentations, ordering office and printing supplies, meeting room support, etc
  • Communicates with high-level personnel within and outside the organization, both domestically and internationally
  • Assists executive with board meetings and other functions with outside organizations
  • Greets internal and external customers answering questions of a complex nature
  • Performs duties consistent with the company’s AAP/EEO goals and policies
  • Performs other duties as required/assigned by manager

Requirements

  • Bachelor’s degree desired or equivalent experience
  • 3+ years’ secretarial/clerical experience or equivalent skills and abilities
  • Excellent sense of discretion and confidentially with highly sensitive information
  • Strong project management skills and event planning experience desired
  • Advanced proficiency in Microsoft Office applications: Outlook, PowerPoint, Excel, Word
  • Familiarity with video conferencing or ability to adapt and learn quickly
  • Strong influence skills
  • Exceptional organizational and communication skills–able to communicate effectively with a variety of audiences, including Board members, executives, and partners
  • Proven ability to manage multiple priorities with excellent follow-through to meet deadlines in a fast-paced environment
  • Self-driven, strong work ethic and ability to work independently with little or no supervision
  • Demonstrated ability to prioritize multiple tasks and projects
  • Good oral and written communication skills
  • Ability to perform job functions in a competent, professional and customer-oriented confidential manner
  • International and domestic travel experience preferred
  • Energetic, passionate, team-oriented and ability to work with various personalities, styles, and cultures

Nice to have

  • International and domestic travel experience preferred
  • Strong project management skills and event planning experience desired
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