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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Nashville · Job Posted May 27, 2026
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Job Description

We are looking for an Administrative Assistant to support daily office operations, specifically volunteer coordination, for a housing organization in Nashville, Tennessee. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing a welcoming first point of contact, and ensuring information is handled accurately. The role combines front-desk support, call management, and clerical coordination to help the team operate efficiently.

Job Responsibility

  • Greet visitors and serve as a detail-oriented first point of contact for the office, ensuring a positive and organized front-desk experience
  • Manage incoming phone calls, direct inquiries to the appropriate departments, and relay messages clearly and promptly
  • Perform a wide range of clerical tasks such as filing, document preparation, scheduling support, and general office coordination
  • Enter and update data in internal records with a high level of accuracy and attention to detail
  • Maintain orderly administrative files and assist with routine recordkeeping to support smooth daily operations
  • Provide day-to-day administrative assistance to staff members by handling correspondence, tracking information, and supporting office workflow
  • Monitor office activities and help ensure common administrative procedures are completed in a timely and efficient manner

Requirements

  • Prior experience in an administrative, office support, receptionist, or similar clerical role
  • Ability to handle a high volume of inbound calls with professionalism and strong customer service skills
  • Experience with data entry and a demonstrated commitment to accuracy in record management
  • Strong organizational skills with the ability to manage multiple tasks and priorities effectively
  • Clear written and verbal communication skills for interacting with staff, residents, and external contacts
  • Proficiency with standard office tools and general administrative processes
  • Dependable work habits and the ability to maintain confidentiality when handling sensitive information

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
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