Administrative Assistant

• Maintain internal tracking tools and database records to support accurate administrative reporting and follow-up activities
• Prepare, edit, and format documents, spreadsheets, presentations, and correspondence using Microsoft Word, Excel, and PowerPoint
• Enter information into electronic systems with a high degree of accuracy and perform routine reviews to ensure data integrity
• Receive, sort, and process incoming mail and faxed materials while ensuring timely distribution and proper documentation
• Support day-to-day office operations by printing, scanning, copying, and faxing materials as needed
• Organize, update, and preserve electronic and paper filing systems so information is easy to retrieve and securely maintained
• Communicate professionally with healthcare providers and related contacts to support administrative coordination and information exchange

• Strong proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Previous experience providing administrative support in an office environment with data entry responsibilities
• Ability to manage multiple assignments at once and adjust effectively to changing priorities
• Solid organizational skills with close attention to detail and accuracy
• Confidence interacting professionally with healthcare professionals and other external stakeholders
• Experience working with electronic databases and maintaining accurate records
• Dependable, self-motivated approach with the ability to perform effectively in a fast-paced, high-volume office setting

Familiarity with healthcare organizations, the New York State Health Commerce System, or secure confidential government environments

• Medical, vision, dental, and life and disability insurance
• 401(k) plan