Administrative Assistant Job at Robert Half (Costa Mesa)

Administrative Assistant

We are offering a permanent employment opportunity for an Administrative Assista...

Location

United States , Wauwatosa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in administrative assistance and office administration
Familiarity with administrative office operations
Competency in basic office skills such as filing, data entry, and typing
Experience with inter-office mail handling
Ability to order office supplies as needed and maintain inventory
Proficient in operating office equipment such as printers, scanners, and fax machines
Experience handling inbound and outbound calls
Excellent customer service skills
Experience in receptionist duties including answering multi-line phone systems and switchboards
Ability to coordinate corporate, charity, community, and outreach events

Job Responsibility

Attend to incoming calls from the national queue, ensuring effective and detail-oriented communication at all times
Take charge of resolving member issues by reviewing their files in the Lynx system
Document all member issues and resolutions in the member's narrative within the Lynx system
Schedule appointments for members across all departments
Assist members with their Member Portal, including resolving password issues
Input complaint details into the Lynx system, including member and staff information, subject of complaint, description, and resolution
Make outgoing calls to members as required
Respond to all emails from the assigned Email Follow-up lists
Stay updated with the organization's policies and procedures to provide accurate and consistent responses to questions
Participate in advocacy and outreach campaigns by contacting members, community leaders, and others

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Administrative Assistant

We are offering an exciting opportunity for an Administrative Assistant in the h...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as an Administrative Assistant or similar role
Proficient in Microsoft Excel and Microsoft Word
Familiarity with office management procedures and basic accounting principles
Excellent organizational and multitasking abilities
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong time management skills and the ability to prioritize work
High School degree
additional qualification as an Administrative assistant or Secretary will be a plus
Ability to work independently and as part of a team

Job Responsibility

Handle incoming student calls and provide necessary assistance
Efficiently process student applications
Schedule and manage appointment requests
Ensure prompt and accurate handling of mail
Assist in the use and management of Microsoft Office Suite
Provide high-quality customer service
Manage administrative duties as necessary

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Administrative Assistant

Res Publica Group is a strategic communications agency helping clients own and s...

Location

Salary:

Not provided

Res Publica Group

Expiration Date

Until further notice

Requirements

2-3 years as an administrative assistant or in a similar role, with receptionist experience
Excellent written and verbal communication skills
Strong organizational and time management abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to work independently and as part of a team
Adaptable and flexible in a fast-paced, dynamic environment
Discretion and confidentiality when handling sensitive information
Personable, proactive and professional demeanor

Job Responsibility

Manage calendars, schedule appointments, and coordinate meetings for executives and other team members
Write, proof and edit communications and other materials such as client invoices
Handle incoming phone calls, emails, and visitors in a professional manner
Greet and direct clients, vendors, and other visitors to personnel or meeting spaces
Assist with travel arrangements, expense reporting, and other administrative tasks
Plan and coordinate internal meetings with materials, catering and technology support
Provide general office support, including ordering supplies, managing outgoing parcels, and liaising with vendors
Perform ad-hoc projects and other duties as assigned

What we offer

Competitive salary and benefits
Strong vacation and leave policies
Discounted commuter and fitness benefits
Regular social and philanthropic events
Professional development resources

Fulltime

Administrative Assistant

Kickstart your career in finance with a thriving wealth management practice in E...

Location

United Kingdom , Edinburgh

Salary:

25000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Administrative experience
a tech-savvy individual with strong office software skills
a confident communicator, both written and verbal
a proactive team player with a client-first mindset
a self-motivated problem solver who thrives in a dynamic environment

Job Responsibility

Processing business transactions with accuracy and efficiency
managing emails and ensuring timely responses
overseeing office supplies and purchases
providing crucial support to fee earners and advisers
keeping spreadsheets and databases up to date
handling client queries via phone, email, and written communication
assisting with investment and mortgage business processing
preparing for client meetings with research and documentation
welcoming clients into our Edinburgh office and making them feel at home
scheduling appointments, managing diaries

What we offer

Professional development and career progression opportunities
a creative, supportive, and collaborative work culture
comprehensive training to sharpen your skills

Fulltime

Administrative Assistant

We are offering a contract to hire employment opportunity for an Administrative ...

Location

United States , West Des Moines

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Administrative Assistance, with a proven track record in a similar role
Experience in handling Receptionist Duties, such as answering calls and greeting visitors
Strong Customer Service skills with the ability to handle inquiries and complaints professionally
Proficiency in Microsoft Word and Microsoft Excel for creating reports, presentations, and managing data
Demonstrable experience in Email Correspondence, with excellent written communication skills
Ability to manage Daily Mail, including sorting, distributing, and dispatching
Experience in Calendar Management, scheduling appointments, and coordinating meetings

Job Responsibility

Act as the first point of contact for all incoming calls and walk-in visitors, providing excellent customer service at all times
Take responsibility for scheduling meetings and managing conference room bookings to ensure smooth daily operations
Handle daily mail tasks efficiently, ensuring all correspondence is appropriately distributed
Demonstrate proficiency in Microsoft Word and Excel to create and manage documents and spreadsheets as required
Maintain a high level of organization and attention to detail in all administrative tasks
Use Microsoft Outlook for detail oriented email correspondence, adhering to high standards of email etiquette

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

Fulltime

Administrative Assistant

We are in the market for an Administrative Assistant to join our team in the Rea...

Location

United States , Pittsburgh

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience working as an Administrative Assistant in the Real Estate & Property industry
Proficiency in handling and redirecting inbound calls
Demonstrated excellence in providing customer service
Familiarity with data entry operations and maintaining databases
Ability to manage email correspondence effectively and professionally
Experience in managing both inbound and outbound calls
Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
Capable of scheduling appointments and managing calendars efficiently
Experience in tenant retention strategies and practices
Knowledge of property management procedures and regulations

Job Responsibility

Handle tenant inquiries and provide excellent customer service
Schedule appointments and manage the tenant retention process
Accurately perform data entry tasks to ensure up-to-date records
Manage email correspondence with tenants and other stakeholders
Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to perform administrative tasks
Assist with property management duties as required
Ensure all inbound calls are answered promptly and professionally
Assist in the development and implementation of efficient processes for tenant management
Collaborate with the team to ensure smooth operations and tenant satisfaction

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Administrative Assistant

We are offering a temporary to permanent employment opportunity for a Bilingual ...

Location

United States , Santa Barbara

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

MUST be bilingual in Spanish to be considered
Proven experience in Administrative Assistance
Proficiency in tasks such as scheduling, office management, and clerical duties
Exceptional customer service skills, with the ability to professionally interact with clients and staff at all levels
Ability to handle confidential information with discretion
Proficient with Microsoft Office Suite, particularly Excel and Word
Excellent time management skills, with the ability to prioritize and multitask
High level of accuracy and attention to detail
Positive attitude, flexible, and a team player

Job Responsibility

Efficiently process and manage customer credit applications
Maintain and update customer credit records to ensure accuracy
Handle customer inquiries and resolve any issues promptly
Monitor customer accounts and initiate appropriate action when necessary
Conduct weddings at the courthouse as part of your duties
Liaise with lawyers and other detail-oriented individuals as part of your daily tasks
Utilize the Microsoft Office Suite and cashiering system Tyler for various administrative tasks
Assist with data entry and typing tasks as required
Provide detail-oriented and courteous service to all customers
Utilize your Spanish language skills in your daily interactions and tasks

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Executive Administrative Assistant

Our client, a global investment firm, is seeking an Executive Administrative Ass...

Location

United States , New York

Salary:

104000.00 - 105000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree required
3-7+ years of administrative or executive assistant experience
legal, consulting, or finance background preferred
Strong organizational and multitasking skills with attention to detail
Proficiency in Microsoft Office Suite and Outlook
Excellent written and verbal communication skills
professional demeanor
Ability to work independently and as part of a collaborative team

Job Responsibility

Manage calendars and coordinate virtual and in-person meetings for multiple executives
Arrange and coordinate complex international and domestic travel plans
Prepare and process expense reports accurately and in a timely manner
Assist with team-building events and office administrative needs
Support annual holiday card and gift distribution initiatives
Collaborate with global offices and internal teams to ensure seamless communication

What we offer

Healthcare coverage with HSA, dental, and vision plans
401(k) plan with match
Generous PTO package
Commuter benefits, gym reimbursement, and remote work stipend ($1,000)
Supportive, team-oriented environment
paid overtime
discretionary bonus

Fulltime

Administrative Assistant

Robert Half

Location:
United States , Costa Mesa

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 26, 2025

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Job Posted:
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