Administrative Assistant Jobs

Robert Half

Location:
United States, Honolulu

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Contract employment opportunity for an Administrative Assistant for a Hotel located in Honolulu, Hawaii. The successful candidate will play a crucial role in ensuring smooth operations within the office, providing support to the general manager, and effectively managing communication with various stakeholders.

Job Responsibility:

Act as the first point of contact in the office greeting and assisting visitors and guests
Handle incoming calls and ensure efficient and courteous communication
Utilize association software to input and manage data ensuring all information is up-to-date and accurate
Coordinate with various vendors
Assist the general manager with administrative tasks such as check requests filing and e-filing
Manage office mail and deliveries ensuring all items are properly processed and delivered
Keep the office well-organized and stocked by managing office supplies
Ensure prompt scheduling and payment of performance vendors post each event
Maintain existing hard copy files while also ensuring an organized cloud-based system

Requirements:

Minimum of 2 years of experience in an administrative role
Proven skills in Customer Service with a focus on delivering a positive client experience
Proficient in Data Entry tasks ensuring accuracy and attention to detail
Experience in Email Correspondence effectively communicating with clients and colleagues
Ability to handle Inbound and Outbound Calls providing information and resolving queries
Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word
Experience in scheduling appointments coordinating between various parties
Ability to assist visitors providing welcoming and helpful service
Experience in ordering office supplies
Proficient in Mail Processing sorting and distributing mail efficiently
Experience in handling Deliveries coordinating with Multiple Vendors
Excellent organizational skills ability to manage multiple tasks and projects simultaneously

What we offer:

Medical vision dental and life and disability insurance
401(k) plan
Free online training

Additional Information:

Job Posted:
September 05, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Administrative Assistant