Administrative Assistant

• Maintain and update essential documents such as insurance certificates and lease agreements, ensuring compliance with company policies
• Collaborate with Building Technicians and vendors to address maintenance needs, open work orders, and track their progress
• Manage lease administration tasks, including reviewing lease abstracts, setting up leases, processing changes, and generating reports
• Prepare and submit tenant billing statements for approval
• Assist in the creation of monthly and quarterly management reports to support property operations
• Process invoices and purchase orders by accurately entering them into the accounting system and forwarding originals for payment
• Identify and resolve both routine and unique issues within the scope of your work area
• Provide impactful support to the team by ensuring the quality and accuracy of services and information delivered
• Follow established procedures while receiving moderate supervision and guidance as needed

• Proven experience in administrative support, particularly within property management or similar fields
• Strong organizational skills with attention to detail and the ability to manage multiple tasks effectively
• Proficiency in Microsoft Office, including Word, Excel, and Outlook
• Excellent communication skills, both verbal and written, to interact professionally with tenants, vendors, and team members
• Ability to handle data entry tasks efficiently and accurately
• Experience with receptionist duties, including answering inbound calls and managing inquiries
• Familiarity with lease administration and accounting processes is a plus
• Problem-solving skills to address typical and atypical challenges in the workplace

Familiarity with lease administration and accounting processes

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan