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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Miami

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are seeking a dedicated Administrative Assistant to join a nonprofit organization in Miami, Florida. This contract-to-hire opportunity offers a meaningful chance to support impactful events and day-to-day operations. If you are detail-oriented, culturally sensitive, and have strong organizational skills, this role provides the opportunity to contribute to a vital cause.

Job Responsibility:

  • Manage accounts payable, bookkeeping tasks, and financial coding with precision
  • Coordinate events, including logistics, food orders, and transportation arrangements
  • Design marketing materials for campaigns and oversee scheduling on platforms like Zoom and Canva
  • Support grant writing efforts and assist with reporting requirements
  • Utilize AI tools to streamline administrative processes and enhance efficiency
  • Maintain and update organizational social media accounts as needed
  • Facilitate committee meetings by preparing agendas and ensuring smooth operations
  • Provide assistance during three major annual events held in April, May, and November
  • Handle general administrative tasks, such as scheduling appointments and responding to email inquiries

Requirements:

  • Proven experience in administrative and operational roles
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
  • Strong communication skills, both written and verbal, with comfort in email correspondence and inbound/outbound calls
  • Ability to manage multiple tasks simultaneously while maintaining attention to detail
  • Familiarity with platforms like Canva and Zoom for marketing and event coordination
  • Open-minded, culturally sensitive, and able to work with diverse age groups

Nice to have:

  • Experience in grant writing or nonprofit operations is an advantage
  • Bilingual skills (Spanish/English or other) are desirable but not mandatory
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 22, 2026

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