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3Shape Logo 3Shape · Office Administration

Administrative Assistant

Ukraine, Kyiv · Job Posted June 29, 2026
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Job Description

Administrative Assistant role is responsible for the day-to-day administration and upkeep of the office, covering supplies, reception, equipment, and access control. It also involves coordinating with suppliers and vendors, supporting employee onboarding, and helping organize corporate events. Overall, it's a multitasking, detail-oriented position that keeps the office running smoothly and supports a positive employee experience.

Job Responsibility

  • Managing office supplies and consumables, ensuring timely replenishment and inventory control
  • Handling reception-related tasks, including guest tracking, maintaining meeting rooms, and supporting other day-to-day office and facility needs
  • Coordinating with suppliers and service providers, including purchase orders, contracts, invoices, and supporting documentation
  • Ensuring proper functioning of office equipment and infrastructure and coordinating maintenance when required
  • Managing access control processes, including issuing and managing employee and visitor access cards
  • Supporting employee onboarding by preparing workspaces, organizing office tours, coordinating with internal teams
  • Supporting the organization of corporate events, including vendor coordination, catering arrangements, logistics management, and documentation
  • Supporting business travel arrangements for Head Office employees, including coordination of logistics and related administrative support

Requirements

  • Higher education
  • At least Intermediate level of English
  • PC literacy (MS Word, Excel, PowerPoint)
  • Relevant working experience would be beneficial
  • Experience in travel arrangements and event organization would be an advantage

Nice to have

  • Relevant working experience
  • Experience in travel arrangements and event organization

What we offer

  • 24 working days of annual vacation
  • medical insurance
  • paid sick leaves and child sick leaves
  • maternity and paternity leaves
  • breakfasts and lunches in the office
  • good working conditions in a comfortable office in UNIT.City
  • parking lot with free spaces for employees
  • occasional business trips to Western Europe
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