Administrative Assistant Job at Robert Half (Dallas)

Administrative Assistant

Robert Half

Location:
United States , Dallas

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented Part Time (18-24 hours a week) Administrative Assistant on a contract basis to support daily office operations in Dallas, Texas. This is a Contract position focused on creating a well-organized, welcoming workplace while providing responsive assistance to employees, visitors, and internal teams. The role combines front-office coordination, supply management, meeting support, and communication with building partners to keep the office running efficiently.

Job Responsibility:

Respond to employee inquiries and guide staff to the appropriate support channels for workplace, HR, equipment, and service-related requests
Coordinate with property management, maintenance teams, and security personnel to address office needs and maintain a safe, functional environment
Keep parking records and office access information current to support accurate entry permissions for staff and visitors
Maintain shared spaces by tidying the kitchen at the close of each day and restocking beverages, snacks, cups, and other commonly used items
Monitor inventory levels and place orders for office and breakroom supplies on a regular schedule to avoid shortages
Welcome new team members by arranging office tours and assisting with workplace setup details such as parking access, suite entry, business card requests, and conference room booking guidance
Prepare for all-staff gatherings by organizing meeting rooms, arranging food service, and handling post-event cleanup
Support workplace culture initiatives by helping coordinate committee meetings, updating the social activities calendar, sending event communications, tracking attendance responses, and securing materials needed for special events

Requirements:

Previous experience in an administrative, office coordination, receptionist, or similar support role
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Strong written and verbal communication skills for email correspondence, employee support, and phone interactions
Ability to manage calendars, schedule appointments, and coordinate meetings with strong attention to detail
Experience handling data entry, maintaining records, and keeping office information accurate and up to date
Comfortable managing supply inventory, restocking common areas, and placing orders for office or catering needs
Capable of setting up conference rooms, supporting lunches or meetings, and maintaining organized shared spaces

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Employment Type:

Parttime

Work Type:

On-site work

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