Administrative Assistant Job at Robert Half (Chicago)

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Lawrence

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative, office support, or receptionist role
Demonstrated ability to manage administrative assistance tasks in a detail-oriented office environment
Experience handling inbound phone calls and communicating clearly with callers and staff
Strong data entry skills with a consistent focus on accuracy and timeliness
Comfortable performing reception and front-desk duties while managing multiple priorities
Proficiency with standard office practices and general administrative procedures
Strong organizational skills and the ability to work independently in a fast-paced setting

Job Responsibility

Manage day-to-day administrative activities to keep the office organized, responsive, and running efficiently
Answer incoming calls courteously, direct inquiries to the appropriate contacts, and provide accurate information when needed
Welcome visitors and handle front-desk responsibilities with a courteous and detail-oriented approach
Enter, update, and maintain records with a high level of accuracy and attention to detail
Prepare, organize, and distribute documents, files, and other administrative materials as needed
Support office coordination by scheduling meetings, tracking routine tasks, and following up on administrative requests
Maintain orderly filing systems and ensure important information is easy to access when required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support day-to-day o...

Location

United States , Maitland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of administrative or office support experience
Strong data entry skills with careful attention to detail and accuracy
Ability to manage paper and digital documents in an organized manner
Comfortable reviewing forms and vendor records for completeness and compliance
Strong communication skills for answering calls and supporting office interactions
Willingness to work fully on-site in Maitland, Florida with no remote work option
Ability to work effectively in a team-oriented environment
Basic familiarity with administrative office tasks, receptionist support, or light accounting-related coordination

Job Responsibility

Process incoming invoices by scanning documents, organizing records, and entering payment-related information into internal systems
Maintain orderly filing systems for invoices and other administrative documents to support efficient retrieval and recordkeeping
Review vendor paperwork to confirm required items are current and complete, including insurance documentation, tax forms, and business licenses
Provide general administrative support to the department through accurate data entry and routine office coordination
Handle inbound calls and assist with front-desk or receptionist-related duties in a courteous and attentive manner
Work closely with team members in a collaborative office setting to help keep daily administrative activities on track
Support accounting-related administrative tasks as needed, without requiring formal accounting expertise
Follow established office schedules and procedures while completing assigned work within regular business hours

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a highly organized Administrative Assistant to support daily ...

Location

United States , Solon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative support experience, preferably in construction, contracting, or a similar fast-paced industry
Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, and general spreadsheet management
Ability to handle inbound calls, front office responsibilities, and routine administrative tasks with professionalism
Experience with data entry, document management, and maintaining accurate records in a deadline-driven setting
Familiarity with construction terminology, job documents, and project workflows is strongly preferred
Exposure to QuickBooks, including contractor-focused versions such as QuickBooks Enterprise, is a plus
Excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively

Job Responsibility

Coordinate day-to-day office activities to ensure administrative processes run smoothly in support of construction operations
Assist project managers and leadership by preparing, organizing, and maintaining job-related documents, reports, and correspondence
Answer incoming calls, greet visitors, and serve as a reliable point of contact for office communications
Enter, update, and verify data across spreadsheets, internal records, and project documentation with a high level of accuracy
Scan, file, and manage paper and digital documents so information remains accessible, current, and well organized
Support scheduling activities by tracking calendars, appointments, and project-related timelines for internal teams
Help maintain office and project records using Microsoft Office applications and, when needed, QuickBooks or related contractor-focused software
Provide administrative support to field personnel and office staff by responding to requests and helping keep priorities moving forward

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

New

Administrative Assistant

We are seeking a reliable and organized Administrative Assistant to support dail...

Location

United States , Boothwyn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Associate degree or administrative training preferred
Previous administrative assistant, office assistant, or construction office experience preferred
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Proficiency with Microsoft Office, including Word, Excel, and Outlook
Ability to multitask, prioritize, and work in a fast-paced environment
Professional demeanor and customer service skills

Job Responsibility

Answer and direct incoming phone calls, emails, and visitor inquiries
Provide general administrative support to office staff and project teams
Prepare, organize, and maintain project files, contracts, correspondence, and other documentation
Assist with scheduling meetings, appointments, and project-related calendars
Support data entry, filing, scanning, and recordkeeping activities
Track invoices, purchase orders, and vendor documentation
Help coordinate subcontractor paperwork, insurance certificates, and compliance documents
Assist with preparing bid packages, proposals, and project reports
Maintain office supplies and support general office organization
Communicate with clients, vendors, subcontractors, and internal team members in a professional manner

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Silver Spring

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, or receptionist-focused role
Strong written communication skills with the ability to create organized meeting notes and minutes
Comfortable handling mail distribution, shipping tasks, and related administrative follow-through
Ability to manage multiple priorities, stay organized, and meet deadlines in a busy office setting
Strong phone presence and experience handling inbound calls or front-desk inquiries
Proficiency with general office tasks such as scheduling, data entry, and document preparation
Strong attention to detail and a dependable approach to completing routine administrative work

Job Responsibility

Manage day-to-day administrative support activities to help the office operate smoothly and efficiently
Prepare, organize, and send outgoing correspondence and packages using provided shipping information and labels
Collect, sort, and distribute incoming mail from building mail areas and ensure timely delivery to the appropriate recipients
Attend meetings to capture key discussion points and produce clear, accurate meeting minutes for follow-up
Coordinate meeting logistics, including scheduling support, note preparation, and conference call arrangements as needed
Respond to phone calls and general inquiries in a clear and courteous manner while assisting visitors and internal staff
Perform data entry and maintain administrative records with a high level of accuracy and confidentiality

What we offer

Medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to provide dependable operational...

Location

United States , Camden

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, or receptionist-focused role
Strong data entry skills with the ability to manage detailed information accurately
Confidence using computers and learning new databases or office systems quickly
Strong verbal and written communication skills for interacting with customers, vendors and staff
Ability to manage multiple tasks, stay organized, and meet deadlines in a busy office setting
Experience answering inbound calls and providing responsive customer service
Availability to work onsite in Camden, New Jersey

Job Responsibility

Enter and update information in internal systems with a high level of accuracy and attention to detail
Organize, maintain, and review departmental records so documentation remains complete and easy to access
Provide administrative support to department leadership and assist with routine office coordination needs
Communicate with vendors and customers regarding required forms, missing documents, and general status updates related to their account
Respond to incoming phone calls and direct questions to the appropriate team members in a courteous and attentive manner
Support tracking documentation and helping move requests through the office workflow
Handle general clerical tasks such as filing, scanning, document preparation, and other office support activities as needed

New

Administrative Assistant

Location

United States , Darlington

Salary:

Not provided

GROWMARK FS, LLC

Expiration Date

Until further notice

Requirements

Normally requires an Associate’s Degree in a business or agriculture related field or the equivalent thereof, and 2 years or more of office related work experience
Demonstrates essential abilities including business knowledge, collaboration, communication, customer focus, decision making and skill development
Must have and maintain a valid driver’s license and satisfactory driving record
May be required to work extended hours during busy season
May be required to travel independently and overnight
Ability and willingness to participate in required training that may include education on GROWMARK’s policies and procedures and additional training as it relates to the requirements of the position

Job Responsibility

Compiles data and prepares accurate invoices for all service work and products sold in a timely manner to ensure accurate receivables
Reconciles inventory variances
Provides quality customer service to walk-in customers and on the phone
Assists in maintaining accurate inventory and inventory position (booking) records for all products
Processes payments and prepares daily deposit and balances deposit to daily sales report
Supports all Managers/Salespeople with marketing activities

What we offer

Fully Funded Pension
401(k) & Employer Match
Medical, Dental, Vision
HSA & Employer Contributions
Life Insurance
Disability
Identity Protection

Fulltime

New

Administrative Assistant

Partner with Aquent to join a leading organization dedicated to advancing health...

Location

United States , Palo Alto

Salary:

45.80 - 49.82 USD / Hour

Aquent

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Typing speed of at least 30 words per minute
Proficiency in using multiple computer programs simultaneously
Exceptional verbal and written communication skills
Demonstrated strong customer service abilities
Self-motivated with excellent task prioritization skills
Ability to work comfortably at both stationary and mobile workstations, including sitting and standing
Proven ability to collaborate effectively with a diverse team in a demanding and sensitive environment
Flexibility in availability to accommodate training and work schedules

Job Responsibility

Process admissions and registrations for all individuals seeking care, ensuring accuracy and compliance with established guidelines
Obtain and meticulously document essential demographic and insurance information
Verify eligibility and secure necessary signatures on all required legal and administrative documents
Accurately collect co-payments, deductibles, and deposits
Safeguard individual valuables in accordance with departmental procedures
Scan all relevant documentation into digital management systems by the end of each shift
Utilize various online systems to gather and confirm insurance and demographic details
Prioritize tasks effectively to maintain high-quality registration standards, even during peak periods, enhancing customer service and operational flow
Foster strong collaborative relationships with both administrative and clinical staff, providing timely support with necessary patient-related documents
Process updates and communications from clinical teams promptly

What we offer

subsidized health, vision, and dental plans
paid sick leave
retirement plans with a match
free online training through Aquent Gymnasium

Fulltime

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