Administrative Assistant Job at Robert Half (Honolulu)

New

Administrative Assistant

A small consulting firm in Chicago (under 10 employees) is looking for someone w...

Location

United States , Chicago

Salary:

50000.00 - 65000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

2+ years admin experience in a small business required
Strong communication skills are a must
QuickBooks or similar = a bonus
Must be self-directed and proactive
2+ years of experience in an administrative, office support, or receptionist position
Working knowledge of accounts payable, accounts receivable, and basic bookkeeping practices
Experience entering vendor invoices and maintaining accurate financial and administrative records
Proficiency with Google Workspace and QuickBooks, including QuickBooks Online, Desktop, Pro, or Enterprise
Strong organizational skills with the ability to manage schedules, documents, and multiple tasks effectively
Accurate data entry skills and strong attention to detail in both administrative and accounting-related work

Job Responsibility

Coordinate assignments and provide day-to-day administrative support to senior team members
Process accounts payable and accounts receivable activities, including entering vendor invoices and maintaining organized vendor records
Perform basic bookkeeping duties and assist with routine financial documentation using QuickBooks and related tools
Label, organize, and maintain incoming documents to ensure files and records remain accurate and easy to access
Update trackers, logs, and operational records with a high level of accuracy and attention to detail
Conduct research on a range of topics and present clear, reliable information to support team needs
Manage schedules, prioritize tasks, and help keep office activities running smoothly
Work closely with colleagues across the team to provide administrative assistance wherever needed and improve overall productivity
Learn and follow established company administrative procedures and apply them consistently in daily work
Support front office coverage by assisting with inbound calls, reception duties, and general data entry tasks as required

What we offer

medical
dental
vision
PTO
401k equivalent after 1 year

Fulltime

New

Administrative Assistant

Enter and retrieve information contained in computer databases using a keyboard,...

Location

Canada , Victoria

Salary:

29.09 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Job Responsibility

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems

Fulltime

New

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office...

Location

United States , Englewood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support or office coordination role
Proficiency with Microsoft Excel and Microsoft Word for routine business tasks and recordkeeping
Hands-on ability to perform accurate data entry with strong attention to detail
Comfortable working with accounting or payroll-related information, including timesheets and invoices
Strong communication skills with the ability to interact professionally with visitors and internal staff
Effective organizational skills and the ability to manage multiple responsibilities in a fast-paced office environment

Job Responsibility

Oversee routine office support activities, including keeping shared spaces organized and ensuring kitchen and workplace supplies remain stocked
Welcome guests and visitors, provide a positive first point of contact, and direct them appropriately upon arrival
Enter employee timesheet information accurately into QuickBooks and maintain organized payroll-related records
Assist with invoice administration by preparing documentation, checking details, and sharing needed information with the Senior Accountant
Monitor team calendars, help coordinate scheduling needs, and support efficient day-to-day administrative planning
Maintain accurate data records and perform general clerical tasks to support office and HR-related processes

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...

Location

United States , Morristown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative assistant, office support, or receptionist role
Ability to manage calendars, travel coordination, and document preparation efficiently
Comfortable handling inbound calls and communicating effectively with internal and external contacts
Strong data entry skills with a high level of accuracy and organization
Proficiency with general administrative office practices and standard business software
Ability to manage multiple tasks, meet deadlines, and adjust priorities as business needs change
Strong written and verbal communication skills in a detail-oriented office environment

Job Responsibility

Coordinate travel arrangements, including booking transportation and organizing itineraries for team members
Manage calendars by scheduling meetings, updating appointments, and helping prioritize daily commitments
Register employees for conferences, events, and meetings while tracking related details
Prepare and revise letters, routine documents, and other written correspondence with accuracy and care
Maintain organized filing systems for both digital and physical records to support easy document access
Answer incoming calls, greet visitors, and provide general front-desk and receptionist support as needed
Enter and update data in office records and administrative systems with strong attention to detail

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

Location

United States , West Columbia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, clerical, receptionist, or office support role
Working knowledge of Microsoft Excel and comfort using spreadsheets for tracking and data entry
Ability to answer inbound calls courteously and communicate clearly with internal and external contacts
Strong organizational skills with attention to detail in filing, scanning, and document handling
Experience entering and updating information accurately in office systems or records
Ability to manage multiple routine tasks efficiently in a detail-focused office setting

Job Responsibility

Manage day-to-day administrative activities to help the office run efficiently and stay organized
Receive and direct incoming calls courteously while providing helpful support to callers and visitors
Maintain accurate records by entering information into spreadsheets, logs, and internal documents
Scan, sort, and file paperwork to ensure both physical and digital records are easy to access
Assist with general reception coverage, including greeting guests and responding to routine office needs
Use Excel to update reports, track information, and support administrative documentation
Perform clerical tasks such as organizing correspondence, preparing files, and handling basic office follow-up

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Administrative Assistant

This is an entry-level opportunity for someone organized, detail-oriented, and e...

Location

United States , West Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Comfortable with scheduling, follow-ups, and basic coordination tasks
Resourceful problem-solver who can adapt quickly and use tools (including translation support) effectively
Proficient with Microsoft Office (Outlook, Word, Excel) or similar tools
Reliable, professional, and able to work in a fast-paced environment
High school diploma or equivalent required

Job Responsibility

Schedule and coordinate client and contractor appointments
Manage material delivery scheduling, track shipments, and provide timely updates to the team
Send appointment reminders and follow up on confirmations, rescheduling, and changes as needed
Support general administrative tasks including filing, data entry, correspondence, and office organization
Communicate effectively with internal teams, vendors, and clients (in-person, phone, and email)
Assist with other projects and tasks as assigned to support smooth operations

What we offer

Competitive compensation and benefits
Free online training
Medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a highly organized Administrative Assistant to support daily ...

Location

United States , Solon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative support experience, preferably in construction, contracting, or a similar fast-paced industry
Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, and general spreadsheet management
Ability to handle inbound calls, front office responsibilities, and routine administrative tasks with professionalism
Experience with data entry, document management, and maintaining accurate records in a deadline-driven setting
Familiarity with construction terminology, job documents, and project workflows is strongly preferred
Exposure to QuickBooks, including contractor-focused versions such as QuickBooks Enterprise, is a plus
Excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively

Job Responsibility

Coordinate day-to-day office activities to ensure administrative processes run smoothly in support of construction operations
Assist project managers and leadership by preparing, organizing, and maintaining job-related documents, reports, and correspondence
Answer incoming calls, greet visitors, and serve as a reliable point of contact for office communications
Enter, update, and verify data across spreadsheets, internal records, and project documentation with a high level of accuracy
Scan, file, and manage paper and digital documents so information remains accessible, current, and well organized
Support scheduling activities by tracking calendars, appointments, and project-related timelines for internal teams
Help maintain office and project records using Microsoft Office applications and, when needed, QuickBooks or related contractor-focused software
Provide administrative support to field personnel and office staff by responding to requests and helping keep priorities moving forward

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support a busy tax d...

Location

United States , Cleveland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of prior administrative or office support experience in a structured environment
Strong proficiency with Microsoft Office, including Word, Excel, and PowerPoint
Ability to manage multiple assignments, stay organized, and maintain accuracy in a deadline-driven setting
Comfortable handling inbound calls, reception duties, and general administrative office responsibilities
Strong attention to detail, sound time-management skills, and the ability to work effectively under pressure
A collaborative approach and willingness to learn new processes and systems
Must be able to work onsite in Beachwood, Ohio, with availability for overtime during busy seasons

Job Responsibility

Provide day-to-day administrative support for the tax team by preparing documents, organizing files, and helping maintain efficient office workflows
Answer incoming calls, greet visitors, and handle general front-office tasks with professionalism and strong customer service
Enter, update, and verify information accurately across internal records, ensuring documents and data remain complete and well organized
Use Microsoft Office applications to create correspondence, format reports, manage spreadsheets, and support routine department needs
Assist with document management activities, including scanning, routing, and maintaining electronic files within systems such as ShareFile or GoFileRoom
Coordinate schedules, manage deadlines, and help the department stay on track during high-volume periods, especially throughout tax season
Support accounting-related administrative tasks as assigned while maintaining attention to detail and confidentiality
Contribute to team success by adapting to changing priorities, taking on additional responsibilities, and providing dependable onsite support Monday through Friday
Work additional hours, including occasional weekends, when business demands increase during peak filing periods

What we offer

medical, vision, dental, and life and disability insurance
enrollment in our company 401(k) plan

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