Administrative Assistant

• Provide backup support to other administrative personnel and managers as needed
• Manage front desk operations, including answering calls and responding to client inquiries professionally and efficiently
• Maintain organized and up-to-date document and file systems, both physical and electronic, ensuring data integrity and accessibility
• Track and manage documents using virtual databases and ensure proper version control
• Sort and distribute incoming correspondence, ensuring timely delivery to appropriate managers or departments
• Monitor and maintain inventory of office supplies, place orders as needed
• Assemble Canadian and U.S. tax return packages for submission
• Communicate with the Canada Revenue Agency, Internal Revenue Service, and other government agencies as required
• Assist account managers with filing deadlines and maintain records of mailed documents and submissions
• Perform general office administration duties, including liaising with vendors and service providers as necessary
• Provide responsive administrative support to clients via phone and email communications
• Send timely contract update reminders to clients, in coordination with external vendors

• 2 to 5 years of experience in an administrative role, preferably within a public accounting firm
• Proven ability to manage multiple tasks efficiently while maintaining a positive, solution-oriented attitude
• willing to take on responsibilities of any scale
• Excellent verbal and written communication skills, with strong problem-solving abilities
• Proficiency in MS Office, at an intermediate level
• Technologically adept, experience with TaxPrep, iFirm, or similar accounting software is considered an asset

Experience with TaxPrep, iFirm, or similar accounting software

• Located in the heart of Toronto's Entertainment District
• Extremely TTC accessible
• Steps away from King station
• 16-month contract to start immediately
• Hours are 9:00 am-5:00 pm
• Ability to work in a warm and friendly culture that recognizes high-quality performance
• Snacks and coffee on premises