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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Boothwyn Employment contract · Job Posted June 17, 2026
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Job Description

We are seeking a reliable and organized Administrative Assistant to support daily operations for a busy construction company in Boothwyn, PA. This role is responsible for providing administrative support to office staff, project managers, and leadership while helping ensure smooth communication, accurate documentation, and efficient coordination of day-to-day activities.

Job Responsibility

  • Answer and direct incoming phone calls, emails, and visitor inquiries
  • Provide general administrative support to office staff and project teams
  • Prepare, organize, and maintain project files, contracts, correspondence, and other documentation
  • Assist with scheduling meetings, appointments, and project-related calendars
  • Support data entry, filing, scanning, and recordkeeping activities
  • Track invoices, purchase orders, and vendor documentation
  • Help coordinate subcontractor paperwork, insurance certificates, and compliance documents
  • Assist with preparing bid packages, proposals, and project reports
  • Maintain office supplies and support general office organization
  • Communicate with clients, vendors, subcontractors, and internal team members in a professional manner
  • Support timesheet collection, payroll-related paperwork, and other administrative processes as needed
  • Perform additional administrative duties to support construction operations and project deadlines

Requirements

  • High school diploma or equivalent required
  • Associate degree or administrative training preferred
  • Previous administrative assistant, office assistant, or construction office experience preferred
  • Strong organizational skills and attention to detail
  • Excellent written and verbal communication skills
  • Proficiency with Microsoft Office, including Word, Excel, and Outlook
  • Ability to multitask, prioritize, and work in a fast-paced environment
  • Professional demeanor and customer service skills

Nice to have

  • Experience in the construction industry or with project-based environments
  • Familiarity with purchase orders, invoices, contracts, and bid documentation
  • Knowledge of construction terminology and office processes
  • Experience with accounting or project management software is a plus

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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