Administrative Assistant, Robert Half

Administrative Assistant

Robert Half

Location:
United States, Walnut Creek

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Dedicated and detail-oriented Administrative Assistant to support Executive Services department. This contract-to-hire opportunity is 100% onsite M-F.

Job Responsibility:

Finalizes and distributes Board and committee agenda packets
Takes, prepares, finalizes, and distributes committee meeting minutes
Prepares and distributes memos, letters, and reports
Maintains shared meeting calendars, schedules and distributes meeting notices
Maintains committee rosters and departmental files
Coordinates annual training for the Board and its committee members
Fields telephone calls and email inquiries
Catalogs Board actions
Provides backup support to the mail clerk
Attends monthly meetings and manages the Zoom portion of the Member Forum
Performs other duties as assigned that fall within the purview of Executive Services

Requirements:

High School Diploma or equivalent
1-3 years of experience in administrative support roles with increasing responsibility
Must be detail-oriented with demonstrated excellence in verbal and written communication skills
Excellent customer service, time management, and prioritization skills
Strong interpersonal skills and ability to multitask in a fast-paced environment
Strong to advanced proficiency in Microsoft Word, Excel, and Outlook
Ability to work with Simbli or similar web-based meeting management applications
Demonstrated ability to maintain strict confidentiality
Ability to learn and adapt to new technology systems quickly
Requires strong accountability for ensuring timely delivery of services
Ability to consistently meet attendance requirements

Nice to have:

Familiarity with Zoom webinar and meeting functions
Familiarity with Robert's Rules of Order
Familiarity with NetSuite
Familiarity with Adobe Acrobat PDF tools
Familiarity with DocuSign or similar electronic signature platforms

What we offer:

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Additional Information:

Job Posted:
November 06, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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