Administrative Assistant

• Prepare and send invoices accurately and in a timely manner
• Match purchase orders to invoices to ensure proper documentation and billing
• Collaborate with the sales and management teams to support billing-related processes
• Assist with bookkeeping tasks and maintain organized financial records
• Manage customer billing inquiries and provide resolution promptly
• Use QuickBooks or similar software for billing and record-keeping purposes
• Generate billing statements and ensure all payments are recorded properly
• Participate in training to learn additional responsibilities and enhance skills
• Maintain administrative records and provide general office support as needed

• Bachelor's degree in Business, Accounting, or a related field
• a degree in Biology or science is also acceptable
• Strong attention to detail and organizational skills
• Familiarity with billing functions, including invoicing and collection
• Proficiency in computerized billing systems and QuickBooks
• Ability to work collaboratively with teams and communicate effectively
• Willingness to learn and adapt to new tasks and responsibilities
• No prior experience required
• training will be provided

Mandarin-speaking skills are a plus but not required

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan
• free online training