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Beacon Hill Logo Beacon Hill · Office Administration

Administrative Assistant

United States, San Francisco Employment contract 34.00 - 38.00 USD / Hour · Job Posted June 30, 2026
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Job Description

Our client is looking for an Administrative Assistant to provide high‑level administrative support to three senior professionals within a professional services organization. This is a temp‑to‑perm role created to backfill a departing assistant and help elevate operational excellence within the San Francisco office. You’ll work closely with a collaborative group of leaders and an established administrative cohort across the Americas region. You’ll also partner with a peer mentor who supports coordination between leadership, HR, and the broader admin team.

Job Responsibility

  • Calendar Management – Manage fast-moving, frequently shifting calendars for three busy leaders
  • anticipate conflicts and proactively resolve scheduling issues
  • Travel Coordination – Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries
  • Expense Management – Prepare, submit, and track expense reports with accuracy and timeliness
  • CRM Support – Work within CRM systems (Salesforce or Dynamics 365 experience is a plus) to maintain contacts, support pipeline tracking, and assist with business development workflows
  • Team Communication – Serve as a coordination hub among leaders, peers, and the admin network
  • Ad Hoc Support – Provide additional administrative support as needed in a fast-paced, high-expectation environment

Requirements

  • 3-5 years of administrative experience, ideally in professional services (consulting, finance, legal, corporate-not medical)
  • Proven ability to support multiple senior leaders simultaneously
  • Experience with CRM systems (Salesforce, Dynamics 365, or similar) is strongly preferred
  • Strong organizational skills with a forward-thinking, anticipatory mindset
  • Excellent written and verbal communication skills
  • Ability to thrive in a fast-paced, dynamic environment with shifting priorities
  • High level of professionalism, discretion, and judgment
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