Administrative Assistant

• Serve as the primary front desk representative, greeting visitors and managing inquiries with attention to detail
• Collect and distribute mail from the office on a weekly basis
• Run occasional errands, including package pickups and deliveries
• Maintain and restock office supplies to ensure smooth operations
• Manage shared calendars and schedule meetings as needed
• Coordinate parking arrangements and maintain accurate parking records
• Organize weekly employee lunches and oversee pantry supplies
• Support travel arrangements for staff and guests, including booking transportation
• Track purchase orders and manage vendor relationships
• Assist with planning and executing office events to enhance team engagement

• Proven experience in a corporate administrative role
• High school diploma required
• associate's or bachelor's degree preferred
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Exceptional organizational skills and attention to detail
• Ability to handle multiple tasks and prioritize effectively
• Strong communication skills and a detail-oriented approach
• Willingness to occasionally work overtime and lift up to 20 pounds

Bilingual in Mandarin

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan