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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Oakland · Job Posted June 16, 2026
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Job Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations in California. This Long-term Contract position is ideal for someone who can keep workstreams organized, communicate effectively with both internal teams and the public, and handle a variety of administrative tasks with accuracy. The successful candidate will contribute to a well-run office environment by managing records, coordinating routine activities, and providing dependable front-office support.

Job Responsibility

  • Coordinate day-to-day administrative activities to help maintain an efficient and organized office environment
  • Manage data entry, document filing, and record upkeep with a high degree of accuracy and attention to detail
  • Welcome visitors, respond to general inquiries, and provide attentive receptionist support in person and through phone or email communication
  • Prepare, format, and distribute correspondence, reports, and other routine office documents as needed
  • Schedule meetings, assist with calendar coordination, and support virtual meeting arrangements using common office technology tools
  • Monitor multiple assignments at once, adjust priorities as needed, and follow through on deadlines in a timely manner
  • Use office software, cloud-based file storage, and other administrative tools to maintain organized and accessible information
  • Support ongoing administrative processes and assist with updates to office procedures or digital workflows when required

Requirements

  • Strong ability to organize tasks, manage competing priorities, and maintain orderly records
  • Clear verbal and written communication skills for working effectively with staff, visitors, and external contacts
  • Experience providing administrative support in an office or front-desk environment
  • Proficiency with data entry and standard office applications, including word processing, spreadsheets, and email platforms
  • Familiarity with cloud storage systems and virtual meeting tools used in modern office settings
  • Ability to handle confidential information with professionalism and discretion
  • Dependable attention to detail and a consistent approach to completing work accurately

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
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