Administrative Assistant, Robert Half

Robert Half

Location:
United States, Indianapolis

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

We are looking for a dedicated Administrative Assistant to manage and optimize the daily operations of our office in Indianapolis, Indiana. This position requires a highly organized individual with outstanding communication skills and the ability to multitask effectively. The Administrative Assistant will play a key role in supporting office functions and team members while ensuring a smooth workflow.

Job Responsibility:

Greet and assist visitors and clients, ensuring a welcoming and detail-oriented environment
organize and maintain office supplies, including inventory management and timely reordering
coordinate maintenance and repairs for office equipment to ensure functionality
process purchase orders and manage quotes, acknowledgments, and related records in shared electronic files
verify and match packing lists and shipping documents with purchase orders, forwarding them to Accounting daily
follow up with vendors to obtain required material certifications
collaborate with IT to order new equipment and address technology-related concerns
provide administrative support to staff, including project managers and the management team
perform additional tasks as assigned to support office operations.

Requirements:

High school diploma or equivalent
associate’s or bachelor’s degree in business administration, construction management, or a related field is preferred
proven ability to manage multiple tasks with strong organizational skills
proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
exceptional verbal and written communication skills
detail-oriented approach with the ability to interact effectively with colleagues, clients, and vendors
ability to maintain confidentiality and demonstrate attention to detail
strong problem-solving and analytical abilities
a proactive approach to responsibilities and a commitment to meeting deadlines.

What we offer:

Medical, vision, dental, and life and disability insurance
eligibility to enroll in company’s 401(k) plan
free online training
access to top jobs
competitive compensation.

Additional Information:

Job Posted:
September 16, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Administrative Assistant