Administrative Assistant Job at Robert Half (Oakland)

New

Administrative Assistant

Location

United States , West Columbia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, clerical, receptionist, or office support role
Working knowledge of Microsoft Excel and comfort using spreadsheets for tracking and data entry
Ability to answer inbound calls courteously and communicate clearly with internal and external contacts
Strong organizational skills with attention to detail in filing, scanning, and document handling
Experience entering and updating information accurately in office systems or records
Ability to manage multiple routine tasks efficiently in a detail-focused office setting

Job Responsibility

Manage day-to-day administrative activities to help the office run efficiently and stay organized
Receive and direct incoming calls courteously while providing helpful support to callers and visitors
Maintain accurate records by entering information into spreadsheets, logs, and internal documents
Scan, sort, and file paperwork to ensure both physical and digital records are easy to access
Assist with general reception coverage, including greeting guests and responding to routine office needs
Use Excel to update reports, track information, and support administrative documentation
Perform clerical tasks such as organizing correspondence, preparing files, and handling basic office follow-up

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Administrative Assistant

This is an entry-level opportunity for someone organized, detail-oriented, and e...

Location

United States , West Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Comfortable with scheduling, follow-ups, and basic coordination tasks
Resourceful problem-solver who can adapt quickly and use tools (including translation support) effectively
Proficient with Microsoft Office (Outlook, Word, Excel) or similar tools
Reliable, professional, and able to work in a fast-paced environment
High school diploma or equivalent required

Job Responsibility

Schedule and coordinate client and contractor appointments
Manage material delivery scheduling, track shipments, and provide timely updates to the team
Send appointment reminders and follow up on confirmations, rescheduling, and changes as needed
Support general administrative tasks including filing, data entry, correspondence, and office organization
Communicate effectively with internal teams, vendors, and clients (in-person, phone, and email)
Assist with other projects and tasks as assigned to support smooth operations

What we offer

Competitive compensation and benefits
Free online training
Medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a highly organized Administrative Assistant to support daily ...

Location

United States , Solon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative support experience, preferably in construction, contracting, or a similar fast-paced industry
Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, and general spreadsheet management
Ability to handle inbound calls, front office responsibilities, and routine administrative tasks with professionalism
Experience with data entry, document management, and maintaining accurate records in a deadline-driven setting
Familiarity with construction terminology, job documents, and project workflows is strongly preferred
Exposure to QuickBooks, including contractor-focused versions such as QuickBooks Enterprise, is a plus
Excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively

Job Responsibility

Coordinate day-to-day office activities to ensure administrative processes run smoothly in support of construction operations
Assist project managers and leadership by preparing, organizing, and maintaining job-related documents, reports, and correspondence
Answer incoming calls, greet visitors, and serve as a reliable point of contact for office communications
Enter, update, and verify data across spreadsheets, internal records, and project documentation with a high level of accuracy
Scan, file, and manage paper and digital documents so information remains accessible, current, and well organized
Support scheduling activities by tracking calendars, appointments, and project-related timelines for internal teams
Help maintain office and project records using Microsoft Office applications and, when needed, QuickBooks or related contractor-focused software
Provide administrative support to field personnel and office staff by responding to requests and helping keep priorities moving forward

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support a busy tax d...

Location

United States , Cleveland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of prior administrative or office support experience in a structured environment
Strong proficiency with Microsoft Office, including Word, Excel, and PowerPoint
Ability to manage multiple assignments, stay organized, and maintain accuracy in a deadline-driven setting
Comfortable handling inbound calls, reception duties, and general administrative office responsibilities
Strong attention to detail, sound time-management skills, and the ability to work effectively under pressure
A collaborative approach and willingness to learn new processes and systems
Must be able to work onsite in Beachwood, Ohio, with availability for overtime during busy seasons

Job Responsibility

Provide day-to-day administrative support for the tax team by preparing documents, organizing files, and helping maintain efficient office workflows
Answer incoming calls, greet visitors, and handle general front-office tasks with professionalism and strong customer service
Enter, update, and verify information accurately across internal records, ensuring documents and data remain complete and well organized
Use Microsoft Office applications to create correspondence, format reports, manage spreadsheets, and support routine department needs
Assist with document management activities, including scanning, routing, and maintaining electronic files within systems such as ShareFile or GoFileRoom
Coordinate schedules, manage deadlines, and help the department stay on track during high-volume periods, especially throughout tax season
Support accounting-related administrative tasks as assigned while maintaining attention to detail and confidentiality
Contribute to team success by adapting to changing priorities, taking on additional responsibilities, and providing dependable onsite support Monday through Friday
Work additional hours, including occasional weekends, when business demands increase during peak filing periods

What we offer

medical, vision, dental, and life and disability insurance
enrollment in our company 401(k) plan

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , Margate City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, office support, or receptionist position
Ability to manage inbound calls professionally and handle multiple tasks in a busy office setting
Strong data entry skills with a high level of accuracy and consistency
Proficiency with Microsoft Office and confidence using computer-based systems
Excellent verbal and written communication skills
Strong organizational skills and the ability to prioritize daily responsibilities effectively
Must be able to work onsite
All candidates are required to undergo screening.

Job Responsibility

Welcome visitors and provide courteous front-desk support while maintaining an organized office presence
Answer incoming calls, direct inquiries to the appropriate contacts, and relay messages promptly and accurately
Perform data entry and maintain administrative records with strong attention to detail and confidentiality
Prepare, organize, and update documents, spreadsheets, and general correspondence using Microsoft Office applications
Assist with day-to-day office coordination to help ensure schedules, materials, and administrative workflows run smoothly
Support general clerical activities such as filing, scanning, copying, and distributing paperwork as needed
Communicate effectively with internal staff and external contacts to help resolve routine questions and administrative needs.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

Location

United States , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative or office support role preferred
Strong written and verbal communication skills
Excellent time management and organizational abilities
Proficiency with Microsoft Office Suite and office technology
Ability to handle confidential information with integrity

Job Responsibility

Manage schedules, appointments, and meetings
Prepare and edit correspondence, reports, and presentations
Answer and direct phone calls
respond to inquiries promptly and professionally
Maintain and organize files, both physical and digital
Assist with data entry and database management
Support event planning and coordination tasks
Order office supplies and maintain inventory
Collaborate with team members on special projects as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
free online training

New

Administrative Assistant

Are you a detail-oriented individual with a passion for organization and support...

Location

United States , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative or office support role preferred
Strong written and verbal communication skills
Excellent time management and organizational abilities
Proficiency with Microsoft Office Suite and office technology
Ability to handle confidential information with integrity

Job Responsibility

Manage schedules, appointments, and meetings
Prepare and edit correspondence, reports, and presentations
Answer and direct phone calls
respond to inquiries promptly and professionally
Maintain and organize files, both physical and digital
Assist with data entry and database management
Support event planning and coordination tasks
Order office supplies and maintain inventory
Collaborate with team members on special projects as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Administrative Assistant

Robert Half is seeking a detail-oriented and proactive Administrative Assistant ...

Location

United States , Knoxville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong organizational and time management skills
Excellent written and verbal communication abilities
Attention to detail and problem-solving skills
Ability to multitask and prioritize effectively
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Job Responsibility

Provide administrative support to ensure efficient operation of the office
Support managers and employees through a variety of organizational and communication tasks
Handle incoming and outgoing communications via phone and email professionally and promptly
Maintain accurate records and documentation
Coordinate schedules, meetings, and appointments as needed
Assist with general office duties, including data entry, filing, and correspondence
Ensure all administrative tasks are completed accurately, efficiently, and on time
Maintain a high level of confidentiality and professionalism

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan
free online training

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